Role details

This position is now filled

Accounts Payable Manager

Culver City   •   USD75,000 - USD100,000   •  Permanent

Bullet points

  • Exciting Managerial Position for a growing food retail company
  • Our client is expanding across the US and requires an AP Manager

About Our Client

Our client is a rapidly growing, very popular health food deli chain. They have 60 stores nationwide and are now expanding their presence on the West coast. They now have the capacity to bring in an accounts payable manager who will have the knowledge to set up and launch the accounts payable function

Job Description

The purpose of this position is the set up and manage the accounts payable function for this growing business based in Culver City. This will include the following:

  1. Simplify Store Operations
  2. AP Workflow Design
  3. Travel and Entertainment Workflow Design
  4. Accurate Invoice Processing
  5. Vendor Relations

Also, additional duties and responsibilities will include:

Simplify Store Operations

  • Understand the in store process, and recommend strategies to improve the process
  • Fully implement eInvoicing including training materials, vendor onboarding and statement checking
  • Import and post all store cost of goods sold (COGS) electronic invoices daily and process all other store hard copy invoices

AP Workflow Design

  • review current systems, tools and workflows,
  • interview key stakeholders and establish
  • identify points of inefficiency and risk
  • Understand and maintain standards of control compliance
  • Manage implementation of the AP automation/workflow system which will involve ensuring proper coding of invoices, managing the proper routing of invoices, following up on delays in invoice approval, etc.

Travel and Entertainment Workflow Design

  • Explore opportunities to improve efficiency and clarity of concur expense process
  • Encourage Expense Report Process and approval process
  • How to properly accrue

Accurate Invoice Processing

  • Roll out invoice approval methodology across business, and maintain standard of accuracy
  • Ensure appropriate expense coding and communicate with partners to educate and solve long term
  • Communicate vendor terms and payment preferences to accounting team
  • Organize fixed asset invoices by asset type for organized back- up for audit, reference, and tax accruals

The Successful Applicant

  • Builder: confidence and expertise to chart the course and recommend scalable solutions
  • Urgency: passion for rapidly identifying and solving complex problems
  • Collaborative: willingness to go the extra mile to keep commitments to other departments
  • Professionalism: clarity on the right way to do Accounts Payable and unyielding standards for excellence
  • 7+ years of accounts payable exposure; in a multi-unit restaurant or retail company
  • 3+ years leading an accounts payable department with at least 1 direct report
  • 2+ years experience in system implementations (accounts payable, invoice automation, travel & expense)
  • Bachelors Degree in Accounting or Business preferred

What's on Offer

This opportunity is flexible on salary depending on experience so please do apply if you match the above criteria.