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Seeking an Administrative Assistant to join a leading Financial Services firm
Experience in a corporate company is required
About Our Client
Leading corporate and investment bank with over 10 years of experience in the New York market is seeking a temporary Administrative Assistant to join the team.
* Perform AA functions, including, but not limited to: * Monitor collateral, covenants and internal/external deadlines. * Receive, review, and disseminate to stakeholders (i.e. borrowers, lenders and internal departments: BU, Compliance team, Client On-Boarding, Tax Department, Legal Counsel, Audit) documentation from borrowers. * Field and answer requests for information and documentation from stakeholders. * Calculate and invoice interest, fees and principal due. * Instruct Data Management to set up payment instructions. * Coordinate processing of audit confirmations. * Interact with and instruct Loan and Payment Services and Letter of Credit teams for Lender L/C, borrowing and repayment activity, notifications and rate settings. * Handle all aspects of process of Assignments/Sales/Secondary trades. * Conduct compliance and on-boarding process for lenders, including all aspects of Administrative Questionnaire and KYC items. * Prepare booking memos to internally transmit all relevant terms of transactions in compliance with lending documentation and credit approvals. * Provide AA support and services to internal and external customers for legal and operational closing of transactions; this includes management of Conditions Precedent and Subsequent. * These tasks include external phone and email communication with Borrowers and Lenders. * Maintain and update KYC and AML documentation and keep updated with relevant regulatory and compliance rules. * Be familiarized with legal documentation. Analyze, interpret and act on provisions therein, if necessary consult with Legal Counsel on more complex matters. * Use an array of IT systems to perform duties mentioned above. As needed, create and maintain monitoring spread sheets in Excel.
The Successful Applicant
* Undergraduate degree in Finance or related field, MBA a plus. * The candidate is required to have a solid understanding of banking activities and interest and fee calculation. * Proficiency in basic analysis of company financial statements and calculation of ratios. * Experience with legal documentation used in lending transactions.
What's on Offer
* Significant experience with MS Office applications. Emphasis in Excel proficiency, including use of macros. * Either past experience with, or high degree of agility to learn to use, the bank's systems, such as ACBS, Midas, GlobalWave, Wall Street Office, external account access systems and more as requested. * Strongly detail-oriented and highly responsible * Self-motivated hardworking * Ability to handle numerous tasks in a fast paced environment