Role details

This position is now filled

Administrative Receptionist - Private Equity

Manhattan   •   USD45,000 - USD60,000   •  Temporary

Bullet points

  • Temp to perm
  • 2-5 years of experience

About Our Client

My client employs over 300 employees in their NYC office. As a boutique investment bank in Midtown East, they are looking for a highly polished, amiable junior Administrative Assistant who does not mind sitting at Reception. The role is highly competitive as there is major growth potential within the seat.

Job Description

  • Oversee reception desk - answer main phone line, screen and direct calls, take and route messages, provide information to callers, cover various executive phone lines as needed.
  • Oversee scheduling, tracking and management of 30-room conference center including coordinating catering services, meeting resources and logistics.
  • Point of contact for corporate office vendors including building security and janitorial staff.
  • Coordinate procedures and overall requests for Document Center.
  • Maintain office supplies and kitchen supplies including ordering of all supplies within corporate budget as well as maintaining supply inventory and organization of supply room and kitchens.
  • Maintain general corporate office equipment including fielding and coordinating requests for service calls.
  • Collect, prepare and submit corporate invoices.
  • Ability to multitask and manage multiple activities by prioritizing them accordingly.
  • Under the direction of the Manager, Office services, is responsible for ordering of overtime meals and scheduling pickup for delivery.
  • Coordinate with potential vendors on appropriate documents.
  • Communicate between vendor and employee for business card proofs/approvals/distribution.
  • Handle non-urgent and urgent office matters. Finalize New Hire set-up process.

The Successful Applicant

  • Bachelor's degree is preferred
  • 1+ years of experience in a fast-paced office environment; corporate experience is preferred
  • Thoroughly proficient in MS Office: Word, Excel and Outlook.
  • Friendly, people-oriented approach and the ability to interact effectively with customers and coworkers.
  • A strong sense of ownership and initiative.
  • Ability to work and learn in a team-environment.
  • Knowledge of answering multi-line phone system.
  • Knowledge and experience with office equipment maintenance (photocopiers, mailroom, equipment, printers, scanners, etc.).
  • Proficient with Microsoft Office software including Word, Excel, Publisher, and Outlook.
  • Prior knowledge in Nexus, Yardi, Salesforce, and UltiPro is a plus.

What's on Offer

  • Great opportunities for growth and career mobility
  • Pay and promotion based on performance
  • Entrepreneurial environment with a focus on collaboration
  • 401K matching; competitive medical, dental and vision plans
  • Opportunity to participate in leadership development programs