Role details

Billing Coordinator

New York   •  Permanent

Bullet points

  • Exciting opportunity in one of world's largest PR firms
  • Seeking Billing Coordinator to join New York City team

About Our Client

Global Public Relations firm is seeking a Billing Coordinator to join the New York City office.

Job Description

  • Coordinate client billings to ensure timely and accurate processing each month in accordance with the terms of the client's agreement.
  • Draft, edit and finalize invoices for client, working closely with Account Manager around the U.S.
  • Interact with client finance team on billing issues, purchase orders and deadlines.
  • Provide monthly reconciliation of amount prebilled (where applicable).
  • Maintain trackers of overall accounts including amount billed, approved budgets, inter-company budget allocation & tracking, year to date fees and expenses for each account, aggregate amount per office and client in total
  • Provide time-runs upon request.
  • Review client job jackets to ensure that they are complete.
  • Match supporting documentation of expenses to draft invoices.
  • Provide details of billing and expenses to account managers and client as needed.
  • Ensure that invoices are mailed in a timely manner and in accordance to the contract
  • Work closely with account managers around the U.S to ensure that they stay within the approved budget.
  • Set up jobs in the billing system including budgets, billing plan, etc as detailed in the Statement of Work
  • Provide other general support to account managers as needed around the U.S
  • Ensure up to date purchase orders are received for new projects or for revised budgets.
  • Maintain contract conditions in the billing system for all jobs and offices
  • Assist in the collection process of past due accounts receivable as needed
  • Assist project managers on client queries and requests
  • Interface with offices overseas to ensure the timely receipt of invoices for joint venture projects for inter company reporting purposes
  • Facilitate communication with finance contacts in other offices.
  • Final invoice and close jobs by the required deadline

The Successful Applicant

Ideal Billing Coordinator will have:

Basic Qualifications:

  • Min Associates Degree; Bachelors preferred
  • Min 2-4 years experience working in progressive billing
  • Experience in a services environment or industry that bills hourly

Additional Qualifications:

  • Must have strong attention to detail for extended periods and consistency
  • Strong Math Skills
  • Strong computer skills /Microsoft Suite, particularly Excel
  • SAP experience preferred
  • Must be flexible, team oriented
  • Strong organizational skills and deadline driven

What's on Offer

Commensurate with experience.

Apply for this job

Click the Apply or LinkedIn button below or contact Leor Kushner quoting job reference 1198813
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