Role details

Executive Assistant - Financial Services

Menlo Park   •  Temporary

Bullet points

  • Fast paced office
  • Long term temporary opportunity

About Our Client

My client is a British multinational banking and financial services company headquartered in London. It is a universal bank with operations in retail, wholesale and investment banking, as well as wealth management, mortgage lending and credit cards. It has operations in over 50 countries and territories and has around 48 million customers.

Job Description

* Responsible for calendar management, anticipate necessary background material, and other items required for each activity on the schedule. Maintain and coordinate calendars, schedule meetings, ensure managers arrive to meetings on time. * Work closely with personal assistants and residential support staff, including daily transportation arrangements. * Answer phones, coordinate conference rooms, meal arrangements, and AV support for global marketing meetings and town halls. * Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed. * Process and track expense reports and reimbursements. * Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling. * Perform ad hoc projects as needed.

The Successful Applicant

* Ability to read, review, prioritize and respond to emails with minimal direction * Strong analytical, interpersonal and communication skills. * Excellent phone manner and management is a must. * College degree preferred or equivalent experience. * Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management. * Previous experience managing a team or office strongly preferred. * Must have superior skills in MS Word, Excel, Outlook and proficient knowledge in PowerPoint. * Excellent organizational skills; detail oriented. * Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment. * High energy level.

What's on Offer

* Competitive pay * OT eligible

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Click the Apply or LinkedIn button below or contact Andrea Teja quoting job reference 1212455
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