Role details

Executive Assistant to Leadership Team

New York   •  Permanent

Bullet points

  • Work for a global advertising agency in a creative and dynamic environment!
  • Support a senior leadership team of entrepreneurial, passionate individuals!

About Our Client

Our client is an outstanding advertising agency that are highly regarded globally for their innovative campaigns and strong market presence. They pride themselves on supporting a down to earth and creative culture where team-work thrives and innovation is bred. This role has not been available on market for the past six years - and is only vacant now due to an internal promotion. If this sounds like the type of company you would like to apply for - make a confidential application today!

Job Description

Responsibilities for this position are below:

  • Manage and maintain calendars for assigned individuals, including strong gate-keeping for busy executive schedules;
  • Book and manage all travel arrangements for assigned individuals, including flights, airport transfers, and hotels;
  • For global travel, organize all visa submissions in advance of trips;
  • Ensure all materials and IT required for meetings are provided and working appropriately; manage meeting set-up/ breakdown;
  • Manage all expense report submissions with each executive;
  • Produce Purchase Orders and process invoices with Finance when required for Executive Team vendors;
  • Assist CFO with departmental projects;
  • Provide regular status reports to senior management for special projects and events
  • Manage event and meeting lunch budgets; liaise with CFO on approvals and cost-effectiveness;
  • Set up video conferencing when required and provide IT Support across a variety of devices for Executive Team; and
  • Coordinate company merchandise with Marketing as a representative of the Executive Team.

The Successful Applicant

To be considered for this role, you will possess:

  • A Bachelor's Degree;
  • 1-5 years experience working in an administrative capacity within a creative environment; and
  • A passion for Advertising / Media/ PR !



In addition to the above you will also be extremely well organized, have a sound attention to detail, be a fast learner and capable of adapting to a fast-paced, ever-changing environment!

What's on Offer

In reward for your commitment and dedication to this varied and visible Executive Assistant position, you will enjoy a compensation package starting from circa $55,000, fantastic benefits and stunning, modern offices. You will thrive in a team-based, dynamic working culture, and enjoy the career progression opportunities that are on offer for high achiever's. Finally, gain or further your experience in one of the most desirable, modern and innovative business sectors - being Advertising/ PR!

Apply for this job

Click the Apply or LinkedIn button below or contact Sarah Bolitho quoting job reference 1194082
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