Role details

Executive Assistant

New York   •  Temporary

Bullet points

  • Temp to perm Executive Assistant role within Investment Banking
  • Part time

About Our Client

Global financial services firm in New York City.

Job Description

  • As an Executive Assistant, you will be providing administrative and secretarial support to three Directors and a team of professionals
  • Secretarial duties (including telephone coverage, booking travel and taxis, preparing expenses)
  • Supporting the current team assistant by providing coverage for absence and support on broader team activities
  • Proactive diary management to arrange meetings, video and telephone conference calls across different time zones
  • Administration, use of office systems including HR online, Concur, DB Access, Travel, etc.
  • Photocopying/Printing/Reprographics
  • Meeting and greeting guests as and when appropriate
  • Procurement of office supplies, stationery, IT equipment, etc.

The Successful Applicant

  • Good written and verbal communication skills and confident telephone manner essential
  • Experience with varying levels of seniority preferable
  • Ability to manage and prioritize workload, multi-task and anticipate needs of others
  • Self-motivated, proactive, and possess an ability to use own initiative and good attention to detail as well as some degree of flexibility and adaptability
  • Excellent computer skills
  • Proven previous experience as an Executive Assistant in an office environment and financial services is preferred

What's on Offer

Capacity: part-time (50%) spread over 5 days a week, i.e. 4 hours per day, with option to increase the part-time share to 60-80% over the course of 2016

Apply for this job

Click the Apply or LinkedIn button below or contact Andrea Teja quoting job reference 1203210
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