Role details

This position is now filled

Financial Services Executive Assistant

Manhattan   •  Temporary

Bullet points

  • Seeking experienced Executive Assistant for NYC Financial Services company
  • Global Financial Services firm is seeking an immediately available EA!

About Our Client

Leading Global Asset Management firm in New York City is seeking a sharp, professional Executive Assistant to join the team to support a senior-level Executive.

Job Description

  • Screen telephone calls and distribute information
  • Produce highly confidential materials in the form of memos, correspondence, and letters from drafts
  • Coordinate all travel arrangements (international and domestic), calendar management, and scheduling for the Executive
  • Compose agenda and correspondence
  • Maintain the executive's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
  • Receive and greet incoming visitors in a professional manner directing them to the proper individual and assisting them with their needs
  • Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management
  • Perform administrative duties such as coordinating travel arrangements ordering office supplies, preparing monthly expense reports, etc.
  • Process and coordinate accounts payable and expense vouchers
  • Perform personnel activities to include coordination of interviewing/screening, employee orientation and maintenance of employee profiles
  • Responsible for special research/project as assigned
  • Collect data and conduct research for the maintenance and compilation of financial/data spreadsheets and reporting
  • May be assigned to assist the executive in project coordination. Duties may include creating and maintaining various project plans; serving as a project coordinator and assisting in administration duties including creating and maintaining appropriate project documentation, such as schedules, meeting minutes, etc.

The Successful Applicant

Candidate must have 7-10 years of experience as an Executive Assistant for a senior level Executive. The successful candidate will have experience coordinating complex international and domestic travel arrangements, heavy calendar management and scheduling. This individual will ideally have shown longevity in past employment and must be immediately available to begin work. A Bachelor's degree is strongly preferred. Experience within the Financial Services industry is required. The successful candidate will be polished and professional at all times, acting as the right hand to the Executive.

What's on Offer

  • Competitive hourly rate
  • Opportunity for growth and permanent opportunity
  • Benefits package
  • Opportunity to join a dynamic, fun team