Role details

HR & Office Manager

Manhattan   •   USD60,000 - USD80,000   •  Permanent

Bullet points

  • One of the word's leading emerging markets investment managers is hiring!
  • Stand-alone HR Manager with Office Management responsibilities wanted!

About Our Client

The client and its subsidiaries comprise one of the world's leading emerging markets investment managers. The business was founded in 1992 and in 1999 became independent. Today the client manages US$ 52.6 billion across a range of investment themes in pooled funds, segregated accounts and structured products. The client and its subsidiaries operate 12 offices in 10+ countries. Its investment and distribution teams are supported by a global operating model, capable of providing continuous and seamless support across time zones.

Job Description

Key Responsibilities:



Compensation and benefits:

  • Process semi-monthly payroll and manage all related payroll and tax matters for the client's two NY offices, ensuring payrolls are 100% accurate, and all tax matters are compliant. Payroll provider is ADP.
  • Ensure that the organization's variable compensation plan is effectively administered, supporting activity and tax compliance related to the client's Incentive Plan.
  • Examine current trends and determine the best possible employee benefit package on an annual basis.
  • Administer the firm's benefit programs (medical, dental, vision etc.)
  • Serve as the point of contact on issues concerning all benefits plans and work with the benefits vendor /broker to propose solution.
  • Administer 401K Plan for the client's two NY offices. 401 k provider is TRowe Price.





HR administration:

  • Ensure the organization's lawful compliance with Equal Pay Act, Fair Labor Standards Act and any other applicable laws.
  • Ensure that the organization is aware of and complies with the law with regards to employment discrimination and employment termination.
  • Ensure that policies regarding discrimination and sexual harassment are up to date.
  • Maintain company personnel records, and provide regular reporting as required to Group HR.
  • Maintain and administer employee absence records.
  • Prepare offer letters and employment contracts.
  • Manage new joiner process at the client's two NY offices.
  • Manage leaver process at the client's two NY offices.
  • Maintain the firm's employment handbook which details the company's policies and procedures, ensuring consistency with group policies, with support from external counsel.
  • Ensure that the firm is compliant with US regulations regarding work authorization.
  • Work with the firm's immigration counsel to secure the appropriate work authorization.
  • Manage relocation of employees to and from the client's two NY offices.
  • Act as part of the Business Continuity team, being the point of contact for Emergency Preparedness and the Emergency Evacuation Team.
  • Assists with the management of the annual performance appraisal process for the client's two NY offices, working closely with the global HR team.
  • Ensures performance reviews at the client's two NY offices are conducted in an effective and timely manner.
  • Maintain job descriptions and ensure they are reviewed annually.





Recruitment:

  • Work with senior management to determine budgetted staffing requirements.
  • Coordinate local recruitment activity for the client's two NY offices, working with the global HR team to source candidates.





Office Management:

  • Act as Office Manager, including:
  • Oversee the reception and meeting room areas.
  • Ensure that office equipment and appliances are in order.
  • Ensure an adequate inventory of stationery / pantry supplies
  • Procurement of IT equipment / replacement / faulty set
  • Communicating with London IT / IT vendor when there are computer faults or test needed to be carried out
  • Liaise with building management on matters such as access card, air-con, security & etc
  • Manage and interact effectively with external vendors.
  • Sorting of incoming and outgoing mail
  • Arrange for local and overseas courier services
  • Act as a local point of contact for the London Travel Manager
  • Office Move/Lease Coordinator.
  • Public transportation pass management
  • Co-ordinate staff social events

The Successful Applicant

Key Competencies Required for Role:

  • Very discrete and able to operate effectively whilst maintaining confidentiality.
  • A minimum of five years' experience in a similar HR role.
  • Ability to manage and prioritise multiple tasks.
  • Analytical and with significant attention to detail.
  • Highly numerate.
  • Strong proficiency in Microsoft Office products, especially excel
  • Demonstrable experience with compensation and benefits administration (Wage and Hour, ADA, ERISA, COBRA, workers' compensation, etc.).
  • Ability to communicate at all levels of the organisation, including board level.
  • Strong interpersonal skills.
  • Positive attitude and strong work ethic.
  • Must have legal right to work in the US
  • Good oral and written communications skills.
  • A bachelor's degree in Human Resources Management or SPHR/PHR qualification is desirable.

What's on Offer

  • Competitive base salary and generous bonus potential
  • Fantastic benefits package and 401k match

Apply for this job

Click the Apply or LinkedIn button below or contact Stephanie Castillo quoting job reference 1206481
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