Role details

Legal Assistant

Chicago   •  Temporary

Bullet points

  • Experienced Legal Assistant with strong interpersonal skills
  • Working in the Legal Department for a Top Tier Global Investment Firm

About Our Client

- Top Tier Global Investment and Advisory Firm

- Managing over $200 billion is assets.

Job Description

Administrative Tasks

  • Manage clerical, administrative, organizational, and related matters, including coordinating calls and meetings, maintaining office organization, arranging travel and entertainment, and handling invoices and expense reports.
  • Answer multiple telephone lines for attorneys, as well as back up for various executives. Professionally able to give appropriate information to callers as directed, routes calls to other persons as necessary, and ensure that messages are received and conveyed promptly.
  • Proactively organize necessary material for calls, meetings, and travel, including providing detailed itineraries.
  • Manage complex, ever-changing calendars and task lists effectively to maximize time in accordance with the attorney's priorities, including scheduling of meetings/conference calls and arranging location/call details.
  • Notify attorneys of deadlines on incoming requests and take action or apprise attorneys of matters that require immediate attention or follow-up.
  • Handle confidential information in a professional and discreet manner.

Legal Assistant/Paralegal Tasks

  • Prepare extensive PowerPoint presentations, Excel worksheets, and Visio structure charts and diagrams.
  • Gather and receive legal documents from internal and external sources, then store, arrange, index and classify documents electronically and maintain required hardcopies. Must be able to properly identify legal document type, parties involved, and specified terms, where appropriate.
  • Update legal entity management system, properly identifying and inputting entity characteristics and data and related signatory information.
  • Assist with Annual Board meeting preparation.
  • Draft basic governance documents or agreements from templates.
  • Compile, update, and maintain closing documentation including coordinating and obtaining appropriate signatures, creating binders with labels and indexes, and filing and distributing final copies (electronic and hard-copy).

The Successful Applicant

- Bachelors degree required.

- Above average knowledge of Microsoft Office products including Word, Outlook, Excel, PowerPoint and Visio

- 5-10 years of administrative and legal experience preferred

- Strict attention to detail; accurate and organized while able to prioritize appropriately

- Ability to multitask with a high reading level comprehension

- Strong interpersonal, organizational, communication and problem solving skills

- Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients

- Excellent team player; collaborative, energized by the open exchange of ideas, but also able to work independently as needed

- Ability to learn new software quickly with little external guidance - can "self-teach"

What's on Offer

Competitive hourly rate to market value.

Apply for this job

Click the Apply or LinkedIn button below or contact Joseph Tracy quoting job reference 1200621
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