Role details

Office Manager for International Company in El Segundo, CA

El Segundo   •  Permanent

Bullet points

  • 2-5 years of work experience as Receptionist or Team Assistant
  • Self-starter with a get-it-done attitude

About Our Client

Our client is a well-known company based in El Segundo, CA (Los Angeles). Due to recent success and a growth mode, we are looking to find a Receptionist/Office Administrator who can help taking the company to the next level.

Job Description

  • Switchboard operation - answering and transferring all incoming calls, and making any external calls that may be required

  • Switchboard programming - ensuring phones are maintained as changes occur, including the staff phone extension list

  • Greeting and attending to visitors upon arrival

  • Booking local and international couriers, including Fedex etc

  • Seek approvals and reconcile couriers and postage within agreed timeframes

  • Ensuring that the reception area, board room, lunchroom and stationery areas are neat and tidy at all times. This also includes conducting weekly kitchen inspections as per OH&S policy requirements

  • Management of all outgoing mail, including completion of appropriate documentation, maintaining registers and logbooks

  • Undertaking International and Domestic travel bookings and reservations, as per travel policy

  • Organizing catering for meetings

  • Managing all Staff Events within agreed budget and as per brief

  • Managing stationery supplies, staff amenities and other consumable orders to ensure adequate stock levels are maintained on a weekly basis

  • Preparation of stationary packs and Showbags for new employees, and ensuring desk set-up prior to new employee commencement date

  • Maintain the overall appearance of the office

The Successful Applicant

  • Bachelor's degree preferred

  • A minimum of 2 years' experience in a similar role i.e. office support or reception

  • Outstanding organizational skills and attention to detail

  • An excellent telephone manner and communication skills (both written and verbal)

  • Methodical and attentive to detail

  • Sound computer literacy and internet search skills

  • Flexible, with a pro-active "can-do" attitude

  • Able to work in a fast paced high pressure environment

What's on Offer

Comprehensive salary + bonus + great benefits + great company culture

Apply for this job

Click the Apply or LinkedIn button below or contact George Tuna quoting job reference 1203021
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