Role details

Office & Operations Manager

Beverly Hills   •  Permanent

Bullet points

  • Great Career Opportunity!
  • Office Manager Position

About Our Client

The Operations Manager will maintain office operations and procedures, contributing to the overall flow and productivity of the office, and will be required to oversee the maintenance of other properties. This includes but is not limited to implementing and managing a shared office calendar, managing the office's file sharing server, communicating with building management and outside vendors to facilitate office maintenance and design projects, setting up and scheduling meetings in the office and at the Institute's other properties.

Job Description

  • Managing office operations
  • Facilitating HR processes
  • Maintaining office efficiency by planning and implementing office systems (including working with IT vendors to implement and maintain IT systems), layouts and equipment procurement
  • Participating in meetings pertaining to the development of properties
  • Liaising with contractors associated with various properties and developments
  • Ordering office supplies, and equipment, and keeping break room stocked
  • Scheduling conference room meetings
  • Overseeing and supporting international and domestic mass mailings
  • Supervising build-outs and changes to the office
  • Planning for expansion, including looking for new office space
  • Maintaining inventory records of office equipment
  • Vetting and routing outside correspondence through phone, e-mail, and mail
  • Communicating with Institute team about changes in policies/procedures and buildouts in the office
  • Managing other commercial properties
  • Making sure insurance on the properties is up to date and comprehensive
  • Suggesting and enforcing procedures around keeping the office clean and tidy

The Successful Applicant

  • Bachelor's Degree
  • 5+ years of administrative experience as an office or operations manager with a proven track record of project management and follow through is desired
  • The ideal candidate will have a keen attention to detail, a penchant for organizing, great project management skills, and follow through
  • Great communication skills is a must as they will likely be the first or main point of contact for public inquiries
  • The candidate should be resourceful, diligent, and reliable with a "roll-up your sleeves, get it done" attitude

What's on Offer

Comprehensive salary plus great benefits

Apply for this job

Click the Apply or LinkedIn button below or contact George Tuna quoting job reference 1208317
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