Role details

This position is now filled

Senior Administrative Assistant - Private Equity

Manhattan   •   USD55,000 - USD62,000   •  Temporary

Bullet points

  • Temp to perm opportunity with amazing benefits
  • Leading global private equity investment firm in Midtown East

About Our Client

My client is a leading global private equity investment firm with over $20 billion under management. They have a little under 300 employees globally and offices in all major cities!

Job Description

  • Organizing, completing and tracking multiple expense reports through the company systems
  • Organizing, coordinating and completing all phases of multi-leg national and international travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings
  • Maintain and coordinate multiple calendars and schedules
  • Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
  • Support of informational databases
  • Document production -- letters, emails, memos, presentations and reports
  • Interface with internal and external customers, staff and management
  • Multi-line telephone support
  • Creating, maintaining, archiving and retrieving departmental files
  • Creating and updating contacts via database system as necessary
  • Assisting with projects and other duties as needed
  • Being a team player within the administrative staff and willing to help your colleagues when needed
  • Some availability during non-working hours to assist on travel changes and other misc urgent requests

The Successful Applicant

  • Minimum 5 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plus
  • Working knowledge of SALESFORCE
  • Organized self-starter who can work independently with little direct supervision
  • High attention to detail, very strong organizational skills, and ability to think outside the box
  • Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
  • Team-oriented and able to work well with others
  • Strong customer service and people skills are required.
  • Sound understanding of corporate office practices and procedures
  • Ability to interact with employees and guests at all levels with confidence and professionalism
  • Excellent written, oral and comprehension experience and associated skill sets
  • Able to maintain a high level of tact, diplomacy and confidentiality
  • Prior experience in a financial/investment environment is a strong plus.
  • Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.
  • Knowledge of multi-line phone systems is a plus.
  • Positive attitude and professional appearance and mannerism extremely important

What's on Offer

  • 8% Bonus, 3-4% annual review/increase, OT, $200 monthly travel reimbursement, 90% cell phone reimbursement.