Role details

Senior Corporate Governance Paralegal (In-House)

Manhattan   •   USD1 - USD1,000,000   •  Permanent

Bullet points

  • Industry Leading Professional Services Firm
  • Seeking a Senior Corporate Governance Paralegal

About Our Client

Global Professional Services Firm

Job Description

Board of Directors and Executive Committee:

  • Support the Corporate Secretary in organizing monthly board meetings,

including drafting agendas, resolutions, cover memos and minutes;

collecting presentations; creating electronic meeting books on board portal

software for distribution to meeting participants. Draft annual board

meetings calendar.

Corporate Governance:

  • Domestic subsidiary management including preparing minutes of

stockholders and board of directors meetings; creating and maintaining

corporate minute books; preparing, processing and maintaining regulatory

filings (i.e. state qualification filings); completing stock certificates;

maintaining web-based corporate records database.

  • Work with lawyers in preparing integral corporate documents/materials,

including documents required to form corporations; amendments,

withdrawals, mergers and dissolutions of corporations;

  • Work with lawyers in all stages of corporate transactions and with the

preparation of documents necessary to comply with federal, state and

local regulations in the conduct of business activities.

  • Support the Assistant Secretary & Senior Assistant General Counsel

and other attorneys on tax and treasury-related transactions, including

intercompany reorganizations.

  • Work with the Company's tax department and external auditor relating to

audits of Board of Directors minutes and meeting materials.

  • Work with the Company's licensing department relating to corporate

licensing matters, including state qualification filings.

  • Work with the Company's treasury department relating to corporate

banking matters, including preparing resolutions for parent and subsidiary

banking procedures.

  • Prepare annual Quarterly Dividend Declaration schedule.

Proxy/Annual Meeting of the Stockholders:

  • Work with distribution agent relating to distribution of proxy materials,

including notifications of record date and record date file requests to plan

administrators; drafting Proxy Card and Notice & Access for stockholder

voting; providing quantities to printer; tracking voting reports.

  • Prepare for annual meeting, including organize team to perform meeting


  • Work with Senior Assistant General Counsel and Senior Corporate

Counsel to prepare CEO's Annual Meeting Briefing Book, including

collecting materials and creating electronic book.

  • Work with Inspectors of Election, including drafting ballots.

The Successful Applicant


  • Bachelor's degree required.


  • At least 10 years of paralegal or equivalent experience, including:
  • Prior corporate governance experience;
  • Experience with U.S. public company (ideally NYSE listed) boards of directors;
  • Experience with the various regulatory filings related to public companies and their officers and directors with the Securities and Exchange Commission.

Knowledge and skills (general and technical):

  • Knowledge of corporate governance matters of a public company.
  • Excellent organization and verbal and written communication skills.
  • Proficient on Microsoft Office, PowerPoint, Blueprint, and able to learn new technology and software applications.
  • Must be self-motivated, decisive, capable of working independently and autonomously, and possess mature, independent judgment.

What's on Offer

Competitive salary based on experience

Apply for this job

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