Role details

Staff Accountant

Downers Grove   •   USD50,000 - USD75,000   •  Permanent

Bullet points

  • Unique opportunity to advance your career!
  • Work with one of the most prominent general contractors in Chicago!

About Our Client

Our client is a family owned company that has been a valued member of their community for over four decades. Starting with smaller construction projects, their portfolio has grown significantly, now including projects ranging from recreational, manufacturing, hospitality, and ground-up residential buildings.

Over the past several years, they have seen remarkable growth, a growth they intend to keep going. With that, they need motivated, dedicated, and eager personal to join their teams! Their accounting department is currently run by a small, but incredibly efficient, team of four. In this position, you would report directly to the accounting manager, whom in turn reports to the CFO. Also included in this team is an AP Specialist, whom would be reporting to you.

This opportunity provides growth potential that is unmatched with other companies, in the sense that your growth plan will be set from day one. As they grow their business, so will the responsibilities of this role. So if you are someone who is eager to take on new challenges, including supervisory tasks, and want to work their way toward an accounting manager position over the next few years - this is THE opportunity for you.

Job Description

Accounts Payable: (as back up, they have an AP specialist on staff that would be reporting to this role)

  • Maintain AP system, including addition of new vendors, processing 1099's, and resolution of credit balances
  • Responsible for reviewing, processing, coding of A/P invoices
  • Distribution, tracking and follow-up of A/P invoices to Managers for approval
  • Handle communication with vendors and subcontractors as necessary regarding invoices, reconciliation of amounts owed, payments, and waivers of lien
  • Utilize accounting software to ensure payment of proper amounts to subcontractors
  • Entry of AP invoices into accounting system and performance of weekly A/P check run. Also processing periodic checks as needed
  • Perform allocations of expense as necessary
  • Investigation of vendor statements
  • Prepare payments to subcontractors for amount collected after receiving PM payout approval
  • Review status of subcontracts and certificates of insurance prior to releasing checks
  • Fax waiver requests to subcontractors
  • Review all waivers submitted by subcontractors. Analyze waivers for acceptability
  • Collect waivers from subcontractors and prepare them to be overnighted to Title Company
  • Educate subcontractors on proper waiver requirements and preparation
  • Educate subcontractors on proper schedule of value preparation
  • Prepare 1099's for vendors

Accounts Receivable

  • Maintain A/R system including addition of new customers
  • Assistance in submission of construction pay request packages to customers, lenders and title companies.
  • Creation of AR invoices and entry into AR system
  • Communication with customers or other parties involved in the AR invoice approval process to answer questions and resolve issues.
  • Assist with follow-up on past dues invoices.
  • Tracking, recording and reconciliation of payments and preparation of bank deposits.

Job Cost

  • Processing of prime contract change orders to be issued to customers.
  • Processing of subcontract change orders to be issued to subcontractors.
  • Entry of all change orders into accounting software system.
  • Maintenance of all change order files.
  • Close-out jobs.

General Ledger

  • Assist Accounting Manager with reconciliation of balance sheet items
  • Assist with monthly and yearly closings.


  • Administrative tasks such as filing, closing out year-end files and moving to warehouse storage, creating new files and more
  • Some HR tasks such as copying and faxing new employee paperwork, pulling together benefit packages for new hires, filing and more.
  • Assist in the development/enhancement of project reporting.
  • Assist with special projects as requested.
  • Perform project and cost analysis as requested, and provide reports.
  • Provide timely responses to inquiries from Customers, Vendors and Management.
  • Maintain accounting filing system.

The Successful Applicant

This person is to play a key role in the accounting function of our clients day-to-day operations. As such, thorough accounting knowledge as well as an outgoing and sociable personality is key! Overtime is not expected, but a general role-up-sleeves attitude will serve you well, as times can get very hectic!

Skills Required

  • 1 - 5 years construction industry experience required
  • Good verbal and written communication skills
  • Quick learner and strong work ethic
  • Excellent analytical skills
  • Problem resolution skills
  • Strong organization skills
  • Ability to manage multiple projects

Computer Experience

  • Viewpoint Accounting Software (recommended)
  • Microsoft Excel (advanced proficiency)
  • Microsoft Word
  • Outlook

Education Required

  • Degree in Accounting

What's on Offer

  • Opportunity to take on a key role with a growing construction company!
  • Clear career growth mapped out from Day 1
  • A fun and welcoming work environment (Friday fun day with entire office with food and games!)
  • Mentored career growth from seasoned accountants
  • Opportunity to be creative and help implement changes to further grow the company!
  • Get away from stale corporate offices and help implement change from the ground up!

Apply for this job

Click the Apply or LinkedIn button below or contact Daniel Mansouri quoting job reference 1219270
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