Role details

Temp to Perm Executive Assistant

Seattle   •   USD18 - USD25 per hour (USD37,437 - USD51,996)   •  Temporary

Bullet points

  • Small office of 4 Executives - You have the ability to make the role your own
  • Must be immediately available to start

About Our Client

My client is a financial services role located in downtown Seattle. This office consists of 4 Executives who require attention from 8AM to 5PM with a 1 hour lunch break from 12PM to 1PM.

This role is temp to perm, therefore please ensure you're immediately available to start (circa 10/13 - 10/14) should you apply.

Job Description

  • Manage vendor relationships and review service contracts
  • Maintain on-site facilities by ensuring the smooth functioning of all aspects of the office-handling post, stationary, supplies, etc. and maintaining a relationship with building management and personnel
  • Responsible for processing all catering requests and ordering individual lunches, pick-up lunches when necessary
  • Responsible for stocking and maintaining the cleanliness of the pantry; order supplies when necessary
  • Handle IT-related tasks (in conjunction with the New York IT department)
  • Oversee business continuity plans
  • Work with HR to provide HR/Policy/Benefit support to Seattle employees
  • Work with Finance on budgeting, reporting, accounts payable and invoicing
  • Work with Legal & Compliance to ensure regulatory procedures are being followed by gathering and following-up on compliance reporting
  • Support the Head of the Seattle Office and all research team members on-site
  • Maintaining calendars
  • Arranging travel
  • Organizing and hosting office meetings
  • Preparing T&E reports
  • Providing phone coverage
  • Support services such as model/database
  • Assist with research and marketing presentations
  • Ad hoc projects as needed

The Successful Applicant

  • Bachelor's Degree
  • Previous administrative experience
  • Strong organizational skills
  • Proficient with MS Office software

What's on Offer

  • Temp to perm opportunity
  • Competitive pay and salary provided
  • Opportunity to work for a role that you can make your own

Apply for this job

Click the Apply or LinkedIn button below or contact Andrea Teja quoting job reference 1213752
As you are using an Apple iOS device we are unable to offer you the CV upload function. Please apply with your Linkedin profile below or contact Andrea Teja quoting job reference 1213752