Accounting Administrator

New York Temporary USD41,596
  • Opportunity to work with a committed organization in New York City
  • Hybrid working model

About Our Client

An organization dedicated to assisting youth and families across New York

Job Description

  • Contract/Budget/Budget Modification responsibilities:
    • Responsible saving, coding payments, and credits deposits received as well as, supporting with the entries (ARR, ARB, CR) as needed
    • Prepare the backup for billing, post-payment review, and audits
    • Support Contract Managers, Senior Contract Analysts, and Contract Analysts with their portfolio as needed
    • Contracts status tracking (approval and return of budget, modification, invoice submissions submission from funders)
    • Obtaining information from external funder or GAP to collect financial grant information necessary to complete assignment
    • Filing of all billing documents - manage department's hard files at year-end
    • Scanning and saving electronic files as needed
  • Act as department liaison agency-wide for the following:
    • Follow up with Accounts Payable regarding credit card posting and back-up information (may assist department with scanning if needed)
    • Follow up with Payroll regarding special payment or time sheet information (may assist department with scanning if needed)
    • Follow up with Program regarding back-up information
    • Keep track of PA changes for department
  • Administrative support for Director, Contracts:
    • Recording of deadline dates, progress status updates of staff
    • Utilizing calendar updates and Excel spreadsheets
    • Provide office management/administrative support such as photocopying, mail merges, etc.
    • Provide once-a-week reception for the agency
    • Assist with all audit functions when necessary
    • Assist department-wide to accomplish workloads as needed
    • Perform other duties as assigned by the Assistant Director - Contracts

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

  • High school degree or equivalency
  • Three plus years administrative/clerical experience, preferably in finance capacity
  • Ability to multi-task
  • Takes initiative
  • Detail oriented
  • Forward-thinking
  • Organized
  • Proactive
  • Excellent computer/technical skills, particularly Microsoft Excel
  • Experience with MIP financial software a plus
  • Demonstrated analytical, problem-solving, and organizational skills
  • Ability to meet deadlines
  • Excellent verbal and written communication skills
  • Assertive
  • Must be able to work in a supportive manner with a variety of different personalities
  • Ability to work in a dynamic, fast-paced environment

What's on Offer

A hybrid working model with a supportive working environment.

Nicole Blauvelt
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Job summary

Sub Sector
Not For Profit
New York
Contract Type
Consultant name
Nicole Blauvelt
Job Reference