Save Job Back to Search Job Description Summary Similar JobsCompetitive hourly rateLarge Financial Services InstitutionAbout Our ClientThis client is a leading global financial institution headquartered in Europe, operating as one of the largest banking groups by assets worldwide. It has a strong international footprint, serving clients across North America, Europe, Asia-Pacific, and emerging markets.Job DescriptionExecutive Support: Provide high-level administrative and personal support to a team of 15-19 employees.Manage complex calendars across multiple time zones.Coordinate domestic and international travel arrangements (flights, visas, hotels, itineraries).Prepare meeting agendas, presentations, reports, and briefing documents.Act as a key point of contact between executives and internal/external.Communication & CoordinationHandle professional correspondence (emails, calls, letters) Liaise with global teams, clients, and partnersCoordinate meetings, video conferences, and eventsScreen calls and manage priorities efficientlyAdministrative & Operational TasksMaintain accurate records, files, and confidential documentsProcess expenses and invoices as requiredEnsure compliance with company policiesMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The Successful Applicant7-10+ years of experience as a Personal or Executive Assistant, supporting senior leadership or C-level executivesProven ability to manage complex, multi-time-zone calendars and prioritize competing demands effectivelyStrong background coordinating international travel, including flights, visas, and detailed itinerariesExperience supporting large teams (15+ employees) in fast-paced, high-pressure environmentsExcellent communication skills; confident liaising with global stakeholders, clients, and executivesHighly professional in handling confidential information with discretion and integritySkilled in preparing presentations, reports, meeting agendas, and briefing materialsStrong gatekeeping ability-able to screen calls, manage priorities, and protect executive timeDetail-oriented with experience managing records, expenses, and administrative processesThrives under pressure with the ability to multitask and adapt quicklyTech-savvy with proficiency in MS Office and communication toolsExperience working in international or multicultural environmentsFamiliar with visa processes and global travel logisticsFlexible and responsive, comfortable supporting across global time zonesProactive, solutions-oriented, and highly reliableStrong organizational and time-management skills with exceptional attention to detailProfessional, polished, and personable with strong interpersonal skillsCultural awareness and adaptability in a global settingFrench language skills a plusWhat's on OfferOpportunity to join a prestigious, global financial services firm with strong international exposureGain experience supporting a high-performing, multicultural team in a fast-paced environmentHighly visible role with direct interaction with senior leadership and global stakeholdersDynamic, hands-on position offering variety across executive support, coordination, and operationsCollaborative and professional office environment based in ChicagoExposure to international business operations and cross-border coordinationContactRachel BergQuote job refJN-052026-7014640Job summarySectorOffice SupportSub SectorExecutive AssistantIndustryBusiness ServicesLocationChicagoContract TypeTemporaryConsultant nameRachel BergJob ReferenceJN-052026-7014640
