Administrative Assistant - Chicago Construction

Chicago Permanent USD55,000 - USD75,000
  • Direct access to leadership with continued guidance toward advancement
  • Must have Fluid Knowledge of Sage 100

About Our Client

Our Client is a leader in the Chicago Construction market. They are a family owned and operated group who cherishes their employees and promotes from within. Their pipeline is growing so they want to bring on additional help.

Job Description

  • Payroll
  • Monthly accounting reports as well as union reports
  • AR/AP
  • Office management
  • Provide project document coordination and recording throughout the Bid, Design, and Construction and Closeout process
  • Keep in contact with project managers, peer reviewers and subcontractors to determine document flow and responsibility to maintain.
  • Logging documents and distributing to the Project Team
  • Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders, etc
  • Create and maintain Distribution Lists
  • Enter new companies and update company information as necessary
  • Assist in format and content of project specific reports as requested
  • Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts and change orders, etc
  • Request, assemble and submit the closeout documents to the owner and to archive
  • Maintain organized and detailed project record electronic filing of documents and email correspondence

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

  • Must have fluid knowledge of Sage 100
  • At least 4 years of experience with a general contractor or developer or relevant experience
  • Excellent communication skills
  • Works well with a team and independently
  • Good verbal and written skills

What's on Offer

  • Extensive growth opportunities
  • Base salary $55,000 + depending on the level of experience
  • Health, Vision and Dental benefits paid for by employer
  • 401K Matching
  • 2+ weeks PTO
  • Phone allowance
  • Paid maternity and paternity leave
  • Direct access to leadership
  • Company outings
Emily Dudley
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Job summary

Sub Sector
Commercial Manager
Contract Type
Consultant name
Emily Dudley
Job Reference