Administrative Assistant - Weekend Work - $130k-$150k base

New York, New York Permanent USD130,000 - USD150,000 per year View Job Description

Job Description
Summary
Similar Jobs

Competitive salary ($130k-$150k base)
Competitive benefits

About Our Client

Our client is a prominent investment firm. They have about 200 employees globally with headquarters in New York City. The Admin Assistant will support a high-profile executive at the firm. The Administrative Assistant manages complex scheduling, travel, and communications, ensuring everything runs smoothly behind the scenes. The role requires exceptional discretion, attention to detail, and the ability to handle sensitive information with complete confidentiality.

The Admin Assistant will operate in an extremely fast-paced, dynamic environment that values discretion and professionalism. The ideal candidate will have solid experience supporting senior executives or ultra-high-net-worth individuals.

This role follows a hybrid schedule with an office in midtown Manhattan.

This role requires extreme flexibility, so candidates must be prepared to handle urgent requests or changes at any time with the understanding that the job extends beyond typical office hours. Weekend work in the summer is required.

Job Description

Manage and coordinate the executive's complex calendar, scheduling meetings and appointments efficiently
Handle confidential correspondence, phone calls, and communications with discretion
Prepare and organize reports, presentations, and documents for meetings and events
Act as a trusted liaison between the executive, internal teams, and external contacts, anticipating needs and resolving issues proactively
Maintain flexibility to be available on weekends or untraditional hours, promptly handling urgent requests and last-minute changes with professionalism and discretion

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

Experienced supporting senior executives or high-net-worth individuals in fast-paced environments
Demonstrates exceptional discretion and maintains strict confidentiality at all times
Proactive problem-solver who anticipates needs and acts independently