Administrative Assistant

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Description

• heavy interaction with senior management and their assistants; maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
• handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
• responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
• process and track expense reports and reimbursements; produce letters, memorandum, presentations, reports, etc. as necessary
• proofread documents for appropriate grammar, punctuation and spelling
• assist in presentation preparation
• provide core administrative support such as faxing, filing, and copying; performing ad hoc projects as needed.