Administrative Assistant

New York Temporary USD47,836 - USD51,996
  • Work an administrative position within a Law Firm
  • Hours require in office five days a week from 12pm to 8 pm.

About Our Client

Law

Job Description

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Description



  • Provide general in-office administrative support, working closely with Legal Secretaries and fee- earners.


  • Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters.


  • Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs.


  • Provide clerical support, including but not limited to, sending and distributing faxes, operating

    binding machine, and pick-up and shredding of documents.


  • Order, receive, and maintain supplies for the kitchen, meeting rooms, visitor locations, and

    copy/supply room supplies, and occasionally travel to local office supply vendors to obtain

    materials and supplies.


  • Act as key operator and provide general support and maintenance of copy room equipment

    including copier, fax, postage, binding, and shredding machines. Place service calls when

    necessary.


  • Assist with office moves and transfers; provide support in office rearrangements, set-up, and

    clean-up.


  • Pick-up files and return to appropriate storage location within the office, or pack and send to

    other offices.



  • Operate multi-line console, answer phones and transferring calls internally and between office locations, and take and deliver messages.


  • ▪ Schedule meetings and arrange conference rooms for multiple offices using the global hospitality software and Web conferencing.

The Successful Applicant



  • Professional demeanor;ability to positively represent the firm


  • Excellent written and verbal communication skills


  • Organized and detail oriented


  • Strong knowledge of Word,Outlook,Excel


  • Must have flexibility for overtime before or after normal work hours

What's on Offer

  • Competitive pay
  • Desirable office location
  • Potential for longevity based off performance
Contact
Kathryn Mettler
Quote job ref
JN-122021-4547090

Job summary

Sub Sector
Location
Contract Type
Consultant name
Kathryn Mettler
Job Reference
JN-122021-4547090