Assistant Project Manager

Preconstruction & Mobilization

• Assist with scope development, takeoffs, and leveling of bids; help prepare buyout packages for trades.
• Coordinate precon meetings, RFIs, submittal logs, and early long-lead procurement.
• Support permit strategy and filings with NYC DOB, including tracking inspections, after-hours variance needs, and Site Safety requirements (LL196).
• Review and compile landlord Work Rules/Building Standards; coordinate with property management for access, freight, and MEP shutdowns.

Project Administration

• Maintain project documentation: RFIs, submittals, shop drawings, meeting minutes, daily reports, drawing logs, and distribution.
• Track and process change events, change orders, and budget updates; assist with AIA billing (G702/G703) and lien releases.
• Manage COIs for subs and vendors; ensure compliance with contract and owner/landlord requirements.
• Coordinate Procore (or similar) workflows, forms, and dashboards; maintain current plan sets and as-builts.

Scheduling & Coordination

• Update short-interval look-ahead schedules in coordination with the Superintendent and trades; flag critical path/long-lead items.
• Assist with MEP coordination, shop drawing review cycles, and integration with architectural details and landlord standards.
• Plan and communicate occupied space protocols (noise, dust, deliveries, off-hours work).
• Support QA/QC walks; log issues, track remediation, and drive to resolution.

Field Support

• Participate in site walks, safety observations, and coordination meetings with subs and vendors.
• Help manage inspections (DOB, special inspections, landlord, third-party) and close items efficiently.
• Support Superintendent with logistics planning, phasing, and material/equipment deliveries.

Financials & Risk

• Assist with budget tracking, cost reports, and forecasting; maintain buyout trackers and procurement logs.
• Monitor contract compliance (scope, insurance, safety, schedule, quality).
• Support MWBE/supplier diversity documentation when applicable.

Closeout

• Drive punchlist creation and completion with the design team and owner.
• Compile O&M manuals, warranties, training, closeout submittals, DOB sign-offs, and as-builts.
• Ensure timely turnover of keys, access devices, and closeout deliverables.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.