Assistant Property Manager

Santa Monica Permanent USD70,000 - USD100,000
  • Opportunity to work for a best in class commercial developer in Los Angeles
  • Experience with a cross functional team

About Our Client

This client is a REIT that specializes on high end, commercial creative office spaces. All of their work is based in Los Angeles.

Job Description

  • Assist in lease administration activities, including verifying lease abstract information and ensuring tenant information within data base is current and up to date
  • Prepare and coordinate bid proposals and vendor service contracts
  • Coordinate property access for vendor and leasing tours
  • Obtain aging reports and critical dates for management quarterly
  • Coordinate tenant move ins and move outs, including insurance review
  • Assist in tenant onboarding, including handbooks, tenant welcome letter, tenant contact form
  • Initiate tenant set-up in Angus, track maintenance requests and dispatch vendors
  • Coordinate and monitored status of work assigned to vendors.
  • Administer access control protocol with tenants, including training and set up
  • Assist in tenant relations, including holiday gifts, tenant events, quarterly newsletters, and training programs for tenants
  • Assist with aspects of annual budgets preparation by researching costs for supplies and services and obtaining bids as directed
  • Ensure tenant bill backs for utilities, HVAC maintenance, and other direct charges are processed in a timely manner (including admin fees)
  • Assisted with preparations of monthly and quarterly management reports and Common Area Maintenance (CAM) dues
  • Ensure Certificate of Insurance for tenants and vendors are up to date. Work closely with accounting team so ensure COI's are updated within Yardi
  • Responsible for leading regular physical inspections of properties as directed by manager
  • Draft and participates in performance oversight of all vendors who perform contract services
  • Responsible for updating portfolio for all Energy Star and Measurabl as well as meeting all required deadlines

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

  • High end Customer Service Focus
  • Organization and Time Skills
  • Communication Proficiency (oral and written)
  • Initiative and Multi-Tasking
  • Bidding & Negotiation and Cost Analysis
  • Tenant and Community Relations
  • Vendor & Tenant Management

What's on Offer

  • Competitive base compensation
  • 401k with match
  • PTO
Jamie Mack
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Job summary

Real Estate
Sub Sector
Property & Asset Management
Santa Monica
Contract Type
Consultant name
Jamie Mack
Job Reference