Commercial Construction Project Administrator

Project Coordination & Communication

• Serve as a primary administrative point of contact for project teams, subcontractors, and vendors.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Assist with communication flow between office staff and field personnel on active projects.

Document Management

• Maintain and organize project documentation including contracts, addendums, RFIs, submittals, change orders, and closeout packages.
• Track and update logs in project management software (e.g., Procore, Buildertrend, CMiC, or similar).
• Ensure project documents meet contract requirements and are distributed to relevant stakeholders in a timely manner.

Contract & Financial Administration

• Assist in preparing subcontract agreements, purchase orders, and service contracts.
• Track subcontractor insurance, lien waivers, compliance documents, and certifications.
• Support project billing activities, including preparation of payment applications and review of subcontractor invoices for accuracy and required backup.
• Monitor project budgets and assist with cost tracking assigned by the project manager.

Permitting & Compliance

• Coordinate permit applications, inspections, and required government agency documentation for multifamily and commercial projects.
• Ensure compliance with safety, insurance, and regulatory requirements throughout all project phases.

Project Start-Up & Close-Out

• Support project onboarding activities including creation of project directories, initial logs, and distribution lists.
• Prepare and assemble project closeout documentation such as O&M manuals, warranties, as-built drawings, and turnover packages.

Office & Administrative Support

• Assist with data entry, file maintenance, and administrative processes that support multiple project teams.
• Help maintain company standards for document formatting, branding, and workflow procedures.
• Support procurement of materials or equipment for projects when needed.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.