Executive Administrative Assistant

International Permanent
  • Strong Company Culture
  • Excellent Benefits Package with Room for Growth

About Our Client

Our client is a fast growing financial services firm with proven best in class Executive Leaders

Job Description

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.


  • Support COO and VP of Operations in all aspects of the job while overseeing the administration of day-to-day operations.
  • Manages daily calendars for COO / VP of Operations by booking appropriate appointments and utilizing creative time management skills to enable Executives to maximize productivity and use of time.
  • Manages phone calls and emails. Coordinates meetings and conference calls.
  • Plans appointments and events.
  • Prepares extensive travel itineraries and manages entire travel process, ensuring accuracy of travel itineraries (flight, hotel, transport, etc.).
  • Manages expenses.
  • Partners with COO to manage short- and long-term priorities in a timely fashion.
  • Collaborates and works effectively with other administrative staff to accomplish departmental activities.

The Successful Applicant

  • Minimum of 1+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint)
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Excellent written and verbal communication skills
  • Ability to handle multiple deadlines
  • Ability to exercise discretion and confidentiality with sensitive company information

What's on Offer

  • Competitive base compensation
  • Annual target bonus based on performance
  • Full medical, dental, and vision benefits
  • 401(k) with company match
Deirdre Zirn
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Job summary

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Deirdre Zirn
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