Executive Assistant to CEO

• Provide direct administrative support to the CEO, CAO, and Board members, including managing calendars, scheduling meetings, and handling travel arrangements.
• Monitor and manage emails and communications on behalf of the CEO and CAO.
• Act as the point of contact between executives and internal/external clients, ensuring effective communication and follow-up.
• Prepare and edit correspondence, presentations, reports, and other documents for executive review and approval.
• Coordinate and organize board meetings, including agenda preparation, minute-taking, and distribution of materials.
• Assist with strategic projects, ensuring deadlines are met and tasks are completed accurately.
• Handle confidential and sensitive information with the utmost discretion.
• Manage special projects assigned, ensuring successful completion and alignment with organizational goals.
• Support board-related activities, including event planning, documentation, and communication with board members.
• Serve as a primary contact for the Board of Directors, ensuring timely communication and coordination.
• Plan and manage logistics for board and committee meetings, including preparing materials, distributing board packets, and organizing meeting logistics (virtual or in-person).
• Support the board in governance-related tasks, including tracking key decisions, and maintaining board records.
• Manage the flow of information and documents between the CEO, CAO and department leaders.
• Ensure compliance with organizational policies and procedures in communications and processes.
• Handle expense reports, reimbursements, and budget tracking for the executive office.
• Provide supervision to the front desk receptionist and guidance to the administrative support.
• Organize and coordinate Sr. Leadership-level events, and retreats.
• Foster and maintain positive relationships with key stakeholders, including donors, partners, community leaders, and governmental agencies.
• Represent the organization at events, meetings, and presentations, acting as an ambassador of the executive office.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.