Executive Assistant

Manhattan Temporary USD85,000 - USD100,000
  • Temp to perm position based off of performance
  • Full time in office in Manhattan supporting CEO

About Our Client

This client is a technology company that believes one thoughtful idea has the power to change the world. Its product and service portfolio of personal systems, printers, and 3D printing solutions helps bring these ideas to life.

Job Description

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Description

  • Maintain calendars and contact lists in Outlook; update as needed
  • Coordinate meetings, logistics, schedules, conference calls
  • Coordinate travel arrangements
  • Create and maintain paper and electronic files
  • Assist with the development of PowerPoint presentations
  • Type and edit correspondence and reports
  • Answer phones, take messages and fulfill requests as necessary
  • Respond to various verbal or email requests in a timely manner
  • Coordinate Strat Comm NYC office events
    • Select and coordinate catering for meetings and special events
    • Collaborate with general manager for office functions
  • Liaising with the support functions (HR, Finance, Marketing, IT, Workplace Experience Team) on internal processes and procedures.
  • Manage and enter time in time entry system
  • Expense reports (Chrome River software)
  • Entry of new accounts, set-up of a new business task codes, conflict check and opening matters in Salesforce
  • Basic review and knowledge of company contracts
  • Assist with client invoice processing, vendor setups
  • Create documents, reports, spreadsheets, and presentations using Microsoft Excel, Word, and PowerPoint
  • Assist in research by efficiently conducting online searches and providing information requested in summary form

The Successful Applicant

  • Bachelor's Degree required
  • Minimum 3-5 years + of solid administrative support experience required
  • 1-2 years of experience in a corporate/ law firm/ professional services firm or technology firm
  • Capacity to multi-task, prioritize workload and effectively manage time
  • Ability to work in fast-paced, deadline driven environment and able to respond to requests/needs in a timely manner
  • Demonstrate professional and effective verbal and written communication skills
  • Work effectively as part of a team when required; be flexible with independent tasks
  • Ability to exercise discretion when dealing with confidential or sensitive matters
  • Perform all tasks with attention to detail and review for accuracy.
  • Maintain courteous, professional manner with internal and external stakeholders
  • Flexible to work outside of standard hours (occasionally)
  • Proficient in Microsoft Office application (Excel, Word, PowerPoint)
  • Salesforce experience ideal

What's on Offer

  • Opportunity to join a global and world renowned technology company
  • Temporary to permanent position based off of performance and culture fit
  • Competitive pay
  • In office in Manhattan
  • Great benefits and great culture
Contact
Danielle Kozelian
Quote job ref
JN-022022-5254376

Job summary

Sector
Office Support
Sub Sector
Executive Assistant
Industry
Technology & Telecoms
Location
Manhattan
Contract Type
Temporary
Consultant name
Danielle Kozelian
Job Reference
JN-022022-5254376