Executive Assistant

Job Description
Summary
Similar Jobs

Temp to perm position based off of performance
Full time in office in Manhattan supporting CEO

About Our Client

This client is a technology company that believes one thoughtful idea has the power to change the world. Its product and service portfolio of personal systems, printers, and 3D printing solutions helps bring these ideas to life.

Job Description

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Description

Maintain calendars and contact lists in Outlook; update as needed
Coordinate meetings, logistics, schedules, conference calls
Coordinate travel arrangements
Create and maintain paper and electronic files
Assist with the development of PowerPoint presentations
Type and edit correspondence and reports
Answer phones, take messages and fulfill requests as necessary
Respond to various verbal or email requests in a timely manner
Coordinate Strat Comm NYC office events

Select and coordinate catering for meetings and special events
Collaborate with general manager for office functions

Liaising with the support functions (HR, Finance, Marketing, IT, Workplace Experience Team) on internal processes and procedures.
Manage and enter time in time entry system
Expense reports (Chrome River software)
Entry of new accounts, set-up of a new business task codes, conflict check and opening matters in Salesforce
Basic review and knowledge of company contracts
Assist with client invoice processing, vendor setups
Create documents, reports, spreadsheets, and presentations using Microsoft Excel, Word, and PowerPoint
Assist in research by efficiently conducting online searches and providing information requested in summary form

The Successful Applicant

Bachelor's Degree required
Minimum 3-5 years + of solid administrative support experience required
1-2 years of experience in a corporate/ law firm/ professional services firm or technology firm
Capacity to multi-task, prioritize workload and effectively manage time
Ability to work in fast-paced, deadline driven environment and able to respond to requests/needs in a timely manner
Demonstrate professional and effective verbal and written communication skills
Work effectively as part of a team when required; be flexible with independent tasks
Ability to exercise discretion when dealing with confidential or sensitive matters
Perform all tasks with attention to detail and review for accuracy.
Maintain courteous, professional manner with internal and external stakeholders
Flexible to work outside of standard hours (occasionally)
Proficient in Microsoft Office application (Excel, Word, PowerPoint)
Salesforce experience ideal