Executive Assistant

Manhattan Permanent USD62,395 - USD72,794
  • Must be vaccinated to work in New York City
  • Urgent Opportunity

About Our Client

Finance | Banking

Job Description

  • Provide a full range of secretarial and administration support to the Executive Directors in Client Solutions.
  • Proactively manage and maximize the effectiveness of the Executive Directors in Client Solutions and the extended leadership team.
  • Prepare daily folder with relevant documents for each meeting.
  • Support the Leadership Team and broader team as required.
  • Organize meetings and prepare agendas with relevant materials.
  • Attend Leadership Team meetings and other forums e.g. ABC to contribute and capture follow-up actions.
  • Prepare and review presentations, reports and other general documentation including highly confidential materials.
  • Organize extensive international and domestic travel for the ED's in Client Solutions, seek relevant approvals and prepare travel itineraries.
  • Maintain the Sidekick HR system with delegate access including; Position Management; Exiting staff; Leave Requests.
  • Process ED Client Solutions Corporate Credit Card expenses as well as the approval of all team expenses.
  • Monitor monthly finance expenditure and assist in the maintenance of budgets.
  • Manage gifts and entertainment submissions and call reports.
  • Arrange to have invoices processed and maintain record of spending approvals.
  • Prepare presentations and communications for external and internal customers.
  • Assist the Executive Directors for Performance Reviews, Calibration, Mandatory Learning.
  • On board new starters including; Sidekick HR; Security access; System access; Equipment and Materials.
  • Maintain effective working relationships across other Branch support roles to ensure seamless operation of the Branch operations.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

  • 5-7 years of experience as an Administrative Assistant in Banking, Finance, or Professional Services industry
  • Must be immediately available to begin a new role
  • Available to commute & work in Manhattan
  • *Full vaccination is required for this role*
  • Exceptional written and oral communication skills
  • Advanced Microsoft Office skills, PeopleSoft Financials, Sidekick HR, PeopleLink and CommSee
  • Flexibility and adaptability to juggle a range of different tasks and meet deadlines
  • Discretion and an understanding of confidentiality issues
  • Offer is pending a backrgound check

What's on Offer

  • Contract to Hire opportunity
  • Full Benefits throughout the contractual period
  • Work alongside other team Executive Assistants
Tara Angelillo
Quote job ref

Job summary

Office Support
Sub Sector
Executive Assistant
Financial Services
Contract Type
Consultant name
Tara Angelillo
Job Reference