Office Administrator

Take on a highly visible role in a HQ office of an AmLaw Top 50 firm
Oversee a large team of legal administrative staff

About Our Client

This international law firm is consistently ranked and growing steadily. The Chicago office is 700+ people and is their headquarter office.

Job Description

Manage day-to-day office operations and ensure a well-organized environment.
Coordinate schedules, meetings, and appointments for team members and executives.
Maintain and update office records and files, ensuring accuracy and confidentiality.
Handle correspondence, including emails, phone calls, and mail distribution.
Monitor and maintain office supplies, ensuring availability at all times.
Assist with onboarding new team members and coordinating training sessions.
Support the preparation of reports, presentations, and documentation as needed.
Collaborate with various departments to ensure smooth operations.
Manage the performance review of all legal support staff on a bi-annual basis.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Office Administrator should have:

Strong organizational and time-management skills to prioritize multiple tasks effectively.
Excellent written and verbal communication skills for professional correspondence.
Proficiency in Microsoft Office Suite and other administrative tools.
Attention to detail and the ability to maintain confidentiality.
3+ years of experience as an Office Administrator.
5+ years of experience leading a team of several direct reports.
Experience in a Big Law environment strongly preferred.
A proactive and resourceful approach to problem-solving.
Experience in the professional services industry is a plus.