Project Accountant

* Files, reviews, audits, and routes invoices through internal staff and outside vendors to final approval.
* Reviews lien waivers for conformance on every invoice.
* Ensures the ACR/Financial Tracker is current and accurate as the official financial log for every project.
* Maintains invoice filing system for every vendor.
* Interacts with vendor accountants as needed.
* Solicits, checks, and maintains accurate Certificates of Insurance for all project participants.
* Provides reports as scheduled, such as Open Invoice Tracker, Certificate of Insurance Tracker, Financial Projections.
* Distributes all Project and Consulting Invoicing to responsible parties for payment.

Project Invoice Processing
* Monitor and manage dedicated inbox for invoice receiving and processing.
* Receive all invoices.
* Record documents in ACR/Financial Tracker.
* File digital document in SharePoint.
* Analyze and confirm the following items on every invoice:
o Project name
o Billing address
o Invoice period
o Compare scope to proposal
o Balance due

o Percent complete
o Check cost accuracy (using prior invoices, projects, searches, square foot calculations)
o Look for duplicate billing and incorrect rates

* Make clear handwritten or digital notes on invoice.
* Monitor internal review of invoices and summarize comments to vendor.
* Monitor revised invoices as they are received to confirm accuracy.
* Send out Open Invoice Report to internal team every Tuesday and Thursday to notify staff of current invoices in our court.
* Send reminder emails to vendors and outside contacts to submit invoices in a timely fashion.

Pay Application Processing
* Record document in ACR/Financial Tracker.
* File digital document in SharePoint.
* Print and bind all applicable documents.
* Check accounting and accuracy of G702/703 on a monthly basis.
* Populate Waiver Tracker.
* Populate Internal Transfer Log.
* Author first round of comments in Microsoft Word document.
* Monitor internal review of pay application and summarize comments to contractor.

Financial Tracker Maintenance
* Monitor and manage all aspects of invoice entry, recording of payments and client information.
* Audit on quarterly basis.

Consulting Invoicing
* Manage employee timesheets and reimbursables from collection to hand off to accountant for inclusion in invoicing.
* Provide various reports to management per established schedule.
* Record and file invoices as needed.

Client Transmittals
* Generate transmittals for Project and Consulting invoices as needed.
* Distribute to PEX and or PM for review and edit.
* Upon final approval, forward to client for payment
* Record and file documents as needed.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.