Spanish Speaking Accounts payable/ Staff accountant

Accounts Payable

• Receiving various payment requests on a daily basis
• Reaching out and following up with the appropriate department managers for payment approvals
• Processing customer refunds/advance payments with the ACH file
• Emailing Spain the support documents for auto debit transactions on a weekly basis
• Processing consultant's invoices, getting managers approvals and forwarding to Spain for processing
• Obtaining all the necessary documents for new suppliers/ subcontractors to set up in AP module
• Researching and resolving invoice discrepancies
• Assisting Spain with month end closing/providing all the necessary support
• Reviewing and approving expense reports in Concur
• Preparing and mailing checks
• Setting up Canadian invoices for payments
• Corresponding with vendors and responding to inquiries
• Maintaining vendor files
• Addressing/handling ACH issues in BOA (T-Mobile/ Spectrum/ Human Interest).

Payroll

• Importing Timecard hours from Time and Attendance
• Insuring everyone submits their timesheets on time
• Processing and handling commission payments
• Inputting Payroll adjustments into Payroll system for processing
• Maintaining Payroll excel sheet of payroll adjustments including deductions
• Mexico Payroll - Reviewing final register for processing (No entries or processing required)
• Canada Payroll (2 EE's) Running transaction report for commissions in KPI
• Emailing Canada payroll provider to process.
• Registering/maintaining Payroll tax setup (multi-state Payroll)
• Month end closing of payroll
• Processing third-party sick pay
• Employment verifications including short term disability forms

Other

• Reviewing and approving expense reports
• Data gathering/insurance renewals (general, business, legal)
• 1099 preparation and filings
• Tax requests and filings
• Mail review and distribution
• Assist the CFO with Accounting requests
• Reviewing the accuracy of abandoned properties filings & ensuring they are filed in a timely manner.

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