Spanish Speaking Accounts payable/ Staff accountant

Manhattan Permanent USD60,000 - USD80,000
  • Opportunity for Spanish/English speaking AP specialist based in New Jersey
  • Exciting opportunity to join a financial services firm in the AP team

About Our Client

Boutique Financial Services firm based in New Jersey

Job Description

Accounts Payable

  • Receiving various payment requests on a daily basis
  • Reaching out and following up with the appropriate department managers for payment approvals
  • Processing customer refunds/advance payments with the ACH file
  • Emailing Spain the support documents for auto debit transactions on a weekly basis
  • Processing consultant's invoices, getting managers approvals and forwarding to Spain for processing
  • Obtaining all the necessary documents for new suppliers/ subcontractors to set up in AP module
  • Researching and resolving invoice discrepancies
  • Assisting Spain with month end closing/providing all the necessary support
  • Reviewing and approving expense reports in Concur
  • Preparing and mailing checks
  • Setting up Canadian invoices for payments
  • Corresponding with vendors and responding to inquiries
  • Maintaining vendor files
  • Addressing/handling ACH issues in BOA (T-Mobile/ Spectrum/ Human Interest).



Payroll

  • Importing Timecard hours from Time and Attendance
  • Insuring everyone submits their timesheets on time
  • Processing and handling commission payments
  • Inputting Payroll adjustments into Payroll system for processing
  • Maintaining Payroll excel sheet of payroll adjustments including deductions
  • Mexico Payroll - Reviewing final register for processing (No entries or processing required)
  • Canada Payroll (2 EE's) Running transaction report for commissions in KPI
  • Emailing Canada payroll provider to process.
  • Registering/maintaining Payroll tax setup (multi-state Payroll)
  • Month end closing of payroll
  • Processing third-party sick pay
  • Employment verifications including short term disability forms



Other

  • Reviewing and approving expense reports
  • Data gathering/insurance renewals (general, business, legal)
  • 1099 preparation and filings
  • Tax requests and filings
  • Mail review and distribution
  • Assist the CFO with Accounting requests
  • Reviewing the accuracy of abandoned properties filings & ensuring they are filed in a timely manner.



MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant



Accounts Payable

  • Receiving various payment requests on a daily basis
  • Reaching out and following up with the appropriate department managers for payment approvals
  • Processing customer refunds/advance payments with the ACH file
  • Emailing Spain the support documents for auto debit transactions on a weekly basis
  • Processing consultant's invoices, getting managers approvals and forwarding to Spain for processing
  • Obtaining all the necessary documents for new suppliers/ subcontractors to set up in AP module
  • Researching and resolving invoice discrepancies
  • Assisting Spain with month end closing/providing all the necessary support
  • Reviewing and approving expense reports in Concur
  • Preparing and mailing checks
  • Setting up Canadian invoices for payments
  • Corresponding with vendors and responding to inquiries
  • Maintaining vendor files
  • Addressing/handling ACH issues in BOA (T-Mobile/ Spectrum/ Human Interest).



Payroll

  • Importing Timecard hours from Time and Attendance
  • Insuring everyone submits their timesheets on time
  • Processing and handling commission payments
  • Inputting Payroll adjustments into Payroll system for processing
  • Maintaining Payroll excel sheet of payroll adjustments including deductions
  • Mexico Payroll - Reviewing final register for processing (No entries or processing required)
  • Canada Payroll (2 EE's) Running transaction report for commissions in KPI
  • Emailing Canada payroll provider to process.
  • Registering/maintaining Payroll tax setup (multi-state Payroll)
  • Month end closing of payroll
  • Processing third-party sick pay
  • Employment verifications including short term disability forms



Other

  • Reviewing and approving expense reports
  • Data gathering/insurance renewals (general, business, legal)
  • 1099 preparation and filings
  • Tax requests and filings
  • Mail review and distribution
  • Assist the CFO with Accounting requests
  • Reviewing the accuracy of abandoned properties filings & ensuring they are filed in a timely manner.



What's on Offer

Opportunity to work in a growing financial services firm in New Jersey

Great exposure to the finance team

Contact
Charlotte Rooney-Jones
Quote job ref
JN-042022-5423572

Job summary

Sector
Accounting
Sub Sector
Accounts Payable
Industry
Financial Services
Location
Manhattan
Contract Type
Permanent
Consultant name
Charlotte Rooney-Jones
Job Reference
JN-042022-5423572