Sr. Project Coordinator

Project Planning and Coordination:

• Drive end-to-end coordination of development, construction and interior design projects, ensuring alignment with timelines, budgets, and quality standards.
• Utilize Procore and advanced project management tools to develop schedules, monitor progress, and proactively mitigate risks.
• Facilitate stakeholder communication by organizing meetings, preparing agendas, and documenting actionable outcomes.
• Facilitate the application and approval process for all regulatory development and building permits.
• Oversee and manage critical documentation processes-including RFIs, submittals, change orders, and progress reports-ensuring accuracy and adherence to legal and safety requirements.
• Provide peer review of product data and submittals for accuracy, conformance, and completeness
• Collaborate with accounting and leadership to develop and maintain project budgets, ensuring financial accuracy

Financial Administration

• Collaborate with accounting and leadership to develop and maintain project budgets, ensuring financial accuracy and transparency.
• Review and process invoices, pay applications, and related documentation in alignment with company policies and timelines.
• Track project-related expenses, monitor variances, and provide regular financial reports to support informed decision-making.
• Maintain and update project budgets using advanced Excel functions (pivot tables, VLOOKUP) for precise financial control.
• Prepare and manage AIA contract documents and ensure accurate supporting documentation of change orders throughout the project lifecycle.
• Support Yardi data entry and ensure proper cost coding.

Procurement and Logistics

• Lead procurement operations by issuing purchase orders, verifying billing accuracy, and ensuring timely delivery of materials and equipment.
• Collaborate with accounting to maintain accurate purchase order records and financial documentation.
• Coordinate logistics for equipment and supplies, aligning delivery schedules with project timelines, and resolving supply chain challenges.
• Manage vendor relationships, maintain a comprehensive vendor database, and oversee account applications and compliance documentation.
• Monitor procurement budgets, track spending, and report variances to maintain financial accountability.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.