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Youth and Family Engagement Administrative Assistant

New York, New York Temporary USD55,000 - USD60,000 per year View Job Description
This full-time position involves managing registration, coordinating programming logistics, and handling various administrative tasks for youth and family education initiatives. The Administrator will work closely with senior leadership, ensuring seamless operations and a positive experience for families and staff.
  • Be the welcoming face of a mission-driven education program.
  • Thrive in a fast-paced, collaborative role with impactful responsibilities.

About Our Client

Our client is a prominent and well-established religious organization dedicated to fostering community, education, and spiritual growth. Known for its strong emphasis on tradition and innovation, the organization provides a wide range of programs and services that support members of all ages. They are deeply committed to education, offering engaging and inclusive learning experiences within a dynamic and collaborative environment.

Job Description

  • Serve as the primary administrative support to the Senior Director of Youth and Family Education and the Director of the Religious School.
  • Coordinate and manage calendars, travel arrangements, meetings, and communications for department leadership.
  • Oversee program registration, including maintaining accurate records in Salesforce.
  • Manage class rosters, attendance, and payroll submissions for part-time staff.
  • Provide logistical support for events, trips, and family programming.
  • Serve as the first point of contact for inquiries, directing them to the appropriate team members.
  • Collaborate with team members to support programs for children and families.
  • Answer phones during school hours and maintain a professional, welcoming presence.



Must be able to work the following schedule:

  • Monday-Tuesday: 10 AM-5 PM; Wednesday-Thursday: 10 AM-7 PM; Friday: 10:30 AM-4:30 PM. Occasional evening or weekend work may be required.
  • Summer Hours: Monday-Friday: 9 AM-5:30 PM.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Exceptional attention to detail and the ability to manage multiple responsibilities.
  • Excellent written and verbal communication skills.
  • Strong interpersonal and customer service skills, maintaining a professional demeanor at all times.
  • Proactive attitude with the ability to anticipate needs and act independently.
  • Collaborative mindset and ability to build relationships across teams.
  • Technical proficiency with Microsoft Office Suite, Zoom, and Microsoft Teams; familiarity with Salesforce is a plus.



Qualifications

  • Bachelor's degree preferred.
  • At least 2 years of administrative experience in a fast-paced environment.
  • Proven ability to maintain confidentiality and exercise sound judgment.
  • Experience with data entry and record management is highly desirable.
  • Ability to multi-task and adapt to changing priorities in a team-oriented setting.

What's on Offer

  • Contract to hire based on performance.
  • Benefits are offered day one through Aetna (health, vision, and dental).
  • Commuter benefits are also offered day one.
Contact
Kathryn Mettler
Quote job ref
JN-012025-6633586

Job summary

Sector
Office Support
Sub Sector
Administrator
Industry
Not For Profit
Location
New York
Contract Type
Temporary
Consultant name
Kathryn Mettler
Job Reference
JN-012025-6633586