Change Order Management Specialist

Change Order Administration

• Maintain and update change order logs for assigned projects.
• Track change events from identification through pricing, submission, approval, billing, and closeout.
• Monitor contract notice requirements, deadlines, and approval procedures.
• Coordinate with project teams to ensure changes are documented accurately and timely.

Documentation & Submission

• Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.
• Review documentation for completeness and accuracy.
• Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits.
• Submit approved packages through required project management platforms and communication channels.
• Follow up on pending change order requests and approvals.

Contract & Financial Support

• Review contract requirements related to changes, notices, and pricing.
• Assist with compliance for time extensions, extra work, and owner-directed changes.
• Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled.
• Support efforts to maximize recovery of legitimate project costs and impacts.

Communication & Reporting

• Communicate regularly with project managers, superintendents, estimators, accounting staff, and management.
• Prepare change order status reports and identify aging or high-risk items requiring attention.
• Maintain professional relationships with owners, consultants, subcontractors, and vendors.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.