Office Support jobs

We're seeking a Trade Floor Support Specialist who will provide direct support to Equities traders, middle office users, and Compliance teams on the trading floor. This person must have experience with front‑office trading applications within Equities, including U.S. Market Making, ETFs, Electronic Trading, Global Program Trading, and Convertible Bonds. This role requires 5-days onsite in NYC!

The Trade Support role is an integral part of the Banking & Financial Services department, focusing on ensuring the smooth execution and settlement of financial transactions.

An established legal services firm in Palm Beach Gardens is seeking a Legal Secretary / Office Administrator to support attorneys while overseeing day-to-day office operations. This dual-role position requires strong organizational skills, professionalism, and the ability to manage both legal and administrative functions effectively.

The Practice Manager for the IP and IP Litigation Practice will oversee the day-to-day operations of assigned offices, ensuring seamless functionality and optimal efficiency. This role requires strong organizational and management skills to support the team in delivering outstanding client services. This role requires experience in a Big Law environment.

We are seeking a detail-oriented Administrative Assistant to provide essential support within a small contruction contracting company. This role is an excellent opportunity to contribute to a fast-paced environment. They're open to training junior candidates as long as they're detail oriented, great under pressure, and speak up when they have questions or need support

This role supports the day-to-day administration of a Learning Management System, including managing user accounts, uploading content, and resolving technical issues through a ticketing system. It requires strong technical and organizational skills, attention to detail, and the ability to troubleshoot and support users effectively.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm. This role is ideal for someone who thrives in a fast-paced environment and is eager to contribute to a professional legal team in Redwood City.

This role supports litigation attorneys across all phases of complex legal matters, from filings through to trial preparation. The position suits a detail-oriented professional who thrives in a fast-paced environment and is looking to build a long-term paralegal career.

The Office Services Coordinator will play a key role in providing administrative and operational support within the financial services industry. This position is Contract to Hire and the ideal candidate will be able to thrive in a fast-paced environment and is detail-oriented. This role is on-site Monday through Friday 8am-6pm.

The Office and Client Services Assistant plays a vital role in delivering high-level administrative and client-facing support within a dynamic legal services environment. This is an exciting opportunity for someone who thrives on providing exceptional service while helping drive smooth, efficient office operations.

The Client Services Specialist is a high-impact role supporting daily operations in a fast-paced environment. This position calls for a proactive, organized professional dedicated to delivering exceptional service and creating a seamless client experience.

The Executive Assistant will play a vital role in managing projects and providing administrative support in a fast-paced legal services environment. This position is ideal for a detail-oriented individual who thrives on organization and enjoys working collaboratively to meet deadlines.

We are seeking a highly organized, discreet, and proactive Personal Assistant to support the New York City Branch within a fast-paced international firm. The ideal candidate will manage complex schedules, coordinate international communications, and handle confidential information with professionalism and accuracy across multiple time zones and cultures.

This role provides high‑level administrative and organizational support to senior legal professionals in a fast‑paced environment. The position requires professionalism, discretion, and the ability to manage multiple priorities with confidence.

The Administrative Support Manager will oversee and streamline secretarial and business support operations within a large global firm. This role is responsible for workflow management, recruitment, training and dvelopment, and performance improvement conversations for the NY office.

This role supports senior legal professionals through a mix of administrative coordination, practice management, and project-based work. It is ideal for someone who enjoys variety, autonomy, and working across multiple teams in a fast‑paced legal environment.

We are seeking a skilled Receptionist to join our client located in Greenwich, CT. This is a Contract to Hire role that offers an excellent opportunity to provide front-desk and administrative support in a professional environment. This role is on-site Monday through Friday.

As a Receptionist in the financial services industry, you will be the first point of contact for clients, visitors, and team members, ensuring a professional and welcoming environment. This role requires excellent organizational skills and a proactive approach to administrative tasks and customer service.

This role supports the day‑to‑day running of a busy office, ensuring smooth operations and an excellent employee and visitor experience. The Office Coordinator will act as a central point of contact while partnering closely with internal teams and external vendors.

The Events Manager will be at the forefront of creating memorable, high-impact experiences that bring the company's strategy to life. This is an exciting opportunity for a driven, detail-oriented professional to lead dynamic, high-visibility events, juggle multiple fast-paced initiatives, and make a tangible impact on brand presence and stakeholder engagement.

This is a temp-to-perm billing-focused role supporting a fast-paced professional services environment. The position offers hands-on responsibility across the full billing cycle with strong visibility to senior stakeholders.

This temporary Business Development Coordinator/Specialist role supports a high-performing legal business development team. The position focuses on research, proposal support, and coordination of client-facing initiatives.

We are seeking a motivated Commercial Construction Project Coordinator to support project delivery across a range of commercial builds throughout Minnesota. This is a great opportunity to join a growing general contractor and play a key role in keeping projects organized, on schedule, and running smoothly from start to finish.

The Institutional Giving Assistant will lead and grow foundation, corporate foundation, and government funding to support both unrestricted and program-specific priorities. This role partners closely with program and education teams to secure, steward, and manage impactful institutional support.

This is a temp‑to‑perm receptionist role supporting a fast‑paced financial services office. The position offers full‑time hours, regular overtime, and exposure to a professional corporate environment.

This role provides high‑level administrative support to the Chief Executive, working closely with two established Executive Assistants. The position requires exceptional organization, discretion and the ability to thrive in a dynamic, high‑expectations environment.

This is an ongoing temporary administrative assistant role supporting a busy team within the financial services sector. The position is ideal for a highly organised, bilingual professional who thrives in a dynamic office setting.

The Stock Office Assistant plays a key role in maintaining inventory accuracy, overseeing stockroom operations, and supporting essential administrative functions to ensure efficient day-to-day business performance. This is an on-site, contract-to-hire opportunity offering the potential for long-term growth within the organization.

This Partner Assistant role supports senior attorneys (primarily corporate) with high-level calendar, travel, and operational support in a fast-paced legal environment. The position is best suited to someone who thrives in a true administrative role, with strong organization, professionalism, and attention to detail.

The Investor Relations Assistant will play a key role in supporting communication efforts with investors and stakeholders, ensuring seamless coordination and accurate information dissemination. This position requires strong organizational skills and attention to detail to thrive in a fast-paced business services environment. Ideally a candidate will bring strong experience in a global, asset management environment.