Office Support jobs

Provide a mix of office support and facilities related tasks. This role will require working in office Monday through Friday.

Seeking a Middle Office Associate with a strong background in buyside Financial Services to join our team. The successful candidate will play a crucial role in day-to-day operations and trade management.

We are seeking a detail-oriented, analytical professional to provide support to front office within Fixed Income, Currencies and Commodities (FICC) division.

This role is for a Front Office IT Business Analyst who will provide Level 1 functional support and business analysis for trading and risk management applications used across various Global Markets teams. The position involves addressing user issues, gathering requirements, testing new features, and coordinating with both traders and IT development teams to enhance system functionality.

We're seeking a Front Office IT BA to support trade execution, gateways, booking, pricing, P&L, and risk management applications for Global Markets. The role focuses on Level 1 support and Business Analysis, with expertise in Structured Products, Equity Options, Securities Lending, TRS, Repo, Interest Rate Derivatives, term structures, and Credit Bonds.

This role involves ensuring the accuracy and integrity of FX and Rates trade, managing life cycle events, and maintaining referential data in financial systems. The position also requires investigating trade discrepancies, enhancing system controls, and ensuring compliance with regulatory and internal policies.

Administrative Assistant will support the Derivatives Risk Solutions team by managing travel arrangements, expense reports, scheduling, and general office tasks in a fast-paced, professional environment. The ideal candidate will have at least three years of administrative experience in finance, strong communication skills, and proficiency in Concur and Microsoft Office.

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  Provide high-level administrative support to senior executives and team members
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  Manage complex calendars, schedule meetings, and coordinate internal/external appointments
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  Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
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  Prepare, format, and proofread correspondence, reports, and presentations
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  Maintain and organize confidential files, documents, and office records
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  Serve as a liaison between departments and external partners, ensuring clear and professional communication
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  Assist in planning and coordinating team events, meetings, and conference calls
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  Monitor office supply inventory and manage vendor relationships as needed
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  Support compliance with internal policies and financial services regulations

Seeking a proactive and detail-oriented Administrative Support Specialist to join a fast-paced, dynamic office. This role plays a key part in ensuring smooth day-to-day operations and delivering exceptional internal support. It's a great opportunity with potential for a long-term placement.

Our client is seeking a reliable Stock Clerk to support its facilities and office services team. This is a physically demanding role that requires a high level of activity throughout the day, including lifting, stocking, and delivering supplies across multiple floors. The ideal candidate will have experience in manual labor or warehouse roles, and be comfortable with a fast-paced, hands-on environment.

We are seeking a high-energy, entrepreneurial, results-driven, organized and motivated seasoned sponsorship sales executive with outstanding writing and communication skills who is a self-starter and can work well independently in a fast-paced environment. You will identify and target potential corporate partners, optimizing outreach and engagement strategies.

Contract to Hire opportunity.

As the Manager of Development, you will oversee the organization's development, engagement, and membership efforts. You will be responsible for expanding the company's audience reach & engagement as they are growing. This role is Contract to Hire and is for candidates who are able to start immediately.

Responsible for organizing and maintaining inventory, restocking supplies, and ensuring timely delivery of materials across multiple floors. This active role involves managing incoming deliveries, assisting with supply requests, and keeping stockrooms organized to support the firm's day-to-day operations.

Our client is a leading law firm who is seeking a Temporary Stock Clerk to support their NYC office. As the stock clerk, you will be responsible for assisting with multiple floors of the office and ensuring the office is fully supplied. This is an in-office clerical role and will require walking, standing, and some lifting, throughout the day.

Contract from April to July 2025.

To perform the secretarial, administrative and accounting functions of the Delegation of the Basque Country in the United States and Canada.

Our client is seeking a Executive Coordinator to support the Senior Manager and team, handling tasks such as scheduling, meeting logistics, travel arrangements, research, and data entry.

Our client is seeking an Office/Facilities Manager for their Palm Beach, Florida office. You will oversee daily operations and maintenance of a corporate office building. Applicants should have experience with property management and office administration. This role will on-site in Palm Beach, Florida.

The Executive Assistant will be responsible for providing high-level administrative support to senior executives in a fast-paced environment. The ideal candidate will have experience working in real estate or construction sectors, be detail-oriented, proactive, and have exceptional organizational skills. The role requires the ability to manage multiple priorities, work independently, and maintain confidentiality in handling sensitive information.

As the Executive Assistant, you will provide high level support to the CEO & CAO of a leading nonprofit. You will be organized, detail-oriented, and proactive, while being able manage multiple priorities in a fast-paced environment. This role begins immediately and will be Contract to Hire.

This role is on-site Monday to Friday.

The Executive Assistant will offer top-level administrative support to the CEO, CAO, and Board members, helping to maintain smooth operations and clear communication within the executive team.

This role involves managing the distribution of mail and packages within the organization, ensuring accurate postage, and maintaining mailing equipment. Additionally, it includes training mailroom staff, resolving delivery discrepancies, and assisting with various departmental projects.

Our client is seeking an experienced Legal Secretary/Legal Assistant to provide high-level administrative support to Partners and Associates in a fast-paced, high-pressure environment. The ideal candidate will have a strong background in attorney support, particularly within a Big Law setting.

• Work with an industry leader in Metals and distribution
• My client provides a fantastic benefits package

Our client is a large organization in the industrial machinery industry, known for their commitment to quality and customer satisfaction. With a strong presence across the United States, they pride themselves on their diverse and dedicated team.

Our client is seeking an Administrative Assistant for their Attorneys & Associates. As the Administrative Assistant you will provide high-level support to the firm, oversee calendar management, coordinate travel, meetings and conference calls, and liaise with clients.

This role is hybrid in NYC.

This position will be instrumental in supporting the President, Managing Director, and Director of Programming in a fast-paced, dynamic environment.

Our client is looking for a skilled, highly organized Executive Assistant to support the President's office. This is a great opportunity for an experienced, proactive professional who excels in a fast-paced, high-profile setting and has a strong passion for the Non Profit space.

The Executive Assistant is responsible for providing high-level administrative support to senior executives, ensuring smooth operations, and helping to manage their schedules, correspondence, and daily tasks. This position requires excellent organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.

• Onsite 5 days per week in Westborough, MA.
• Join a market leader in the US and international chemical manufacturing market.

The HR Administrative Assistant is essential in providing both administrative and operational support to the HR team.