Office Support jobs

NYC based Fixed Income shop seeking Middle Office Associate with prior experience in investment management.

This client is seeking a detail-oriented and highly organized professional to join our team as a Client Intake & Records Management Coordinator. This position plays a crucial role in supporting new business processes and maintaining off-site file archives. The ideal candidate will be comfortable handling confidential information, collaborating across departments, and ensuring data accuracy within internal systems.

The Firm Information Services Administrator acts as the first point of contact for all clients visiting the firm, and oversees the Law Library operations. This is a great opportunity for an entry level or junior candidate that is detail oriented, has great communication, and an interest in joining a law firm environment.

Our client is seeking a reliable and organized Office Support Coordinator for a short-term temporary assignment from August 4th to August 22nd. This role is ideal for someone with prior experience as an Administrative Assistant or Office Coordinator who thrives in a hands-on support role and enjoys keeping an office running smoothly.

Our client is seeking a Legal Assistant for a 3-week temporary assignment to support its in-house legal team with administrative and legal operations. This hybrid role requires prior experience in a legal environment and offers an immediate opportunity to contribute within a collaborative, fast-paced team.

Report directly to the Chief Commercial Officer (CCO) and is responsible for providing administrative and sales support to the CCO and broader sales team as needed. Responsibilities include generating reports, creating sales documents and proposals, gathering and analyzing data from multiple platforms, and supporting various sales initiatives and projects.

This role will oversee all aspects of artwork logistics, including shipping, receiving, condition reporting, inventory management, and database maintenance. This role requires exceptional attention to detail, strong organizational skills, and experience coordinating with artists, collectors, shippers, and institutions to ensure the safe handling and accurate documentation of artworks.

This role supports the day-to-day operations of a growing hair and beauty company, ensuring smooth coordination between teams, vendors, and customers. It combines administrative efficiency with a passion for beauty, helping to drive internal organization, client satisfaction, and project execution.

This role provides high-level administrative and operational support across departments at a growing fashion company, helping manage schedules, communications, and coordination with internal teams and external vendors. The Administrative Specialist plays a central role in keeping the business organized, efficient, and aligned-especially during seasonal launches and key brand initiatives.

This role provides critical administrative and clerical support to attorneys at a top law firm, ensuring legal documents, filings, scheduling, and case management are handled with precision and timeliness. The Legal Administrative Assistant is an essential team member who helps maintain workflow, meet legal deadlines, and provide excellent client service in a fast-paced legal environment.

The Manager, Membership & Development Operations plays a vital role in supporting and executing the overarching strategy of the Development department. This individual will lead CRM implementation, oversee data and systems management, support engagement and recruitment efforts, and ensure the effective fulfillment of member benefits.

Our client is seeking a polished, proactive Receptionist to serve as the first point of contact at their New York office.

Our client is seeking a Contract to Hire Receptionist for their Plano, Texas office. The ideal candidate will have prior experience working in an office or corporate setting and be organized, customer-service driven, and be a team player.

This role requires a completed Bachelors Degree and will be on-site in Texas.

We're looking for a proactive and personable Receptionist to join our clients team and support multi-office operations by managing facilities, guest services, and time-sensitive projects at our Plano, TX location.

Seeking a highly organized, discreet, and adaptable Administrative Assistant to provide seamless support to a high-level executive. This role is based in NYC and encompasses traditional administrative tasks alongside personalized support in both professional and personal capacities. Frequent travel and weekend availability are a MUST.

• Hybrid schedule available: 2 days remote work per week
• Office-based setting with regular use of computers and telephones
• Must be able to travel locally via public transportation for home or institutional visits

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  Provide high-level administrative support to senior executives and team members
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  Manage complex calendars, schedule meetings, and coordinate internal/external appointments
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  Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
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  Prepare, format, and proofread correspondence, reports, and presentations
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  Maintain and organize confidential files, documents, and office records
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  Serve as a liaison between departments and external partners, ensuring clear and professional communication
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  Assist in planning and coordinating team events, meetings, and conference calls
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  Monitor office supply inventory and manage vendor relationships as needed
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  Support compliance with internal policies and financial services regulations

Our client is seeking a proactive, highly organized Office & Facilities Manager to oversee the daily operations of the Palm Beach office. This role is split between office administration and facilities management, and is pivotal in creating a productive, compliant, and welcoming work environment for all employees and visitors.

This role oversees the daily operations of the Paralegal and Secretarial Departments, focusing on staffing, workflow management, and cross-functional collaboration. It blends leadership, organizational planning, and operational execution to support attorneys and drive departmental efficiency.

We are looking for a highly organized and adaptable Executive Assistant who thrives in a fast-paced, high-volume environment. This individual will provide direct support to a senior executive and collaborate closely with members of the sales team.

Our client is seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of their office. This role is central to maintaining a productive and positive work environment, supporting both leadership and staff, and managing administrative processes across departments.

This firm's Washington, DC office is seeking an experienced Executive Assistant to support senior-level attorneys, including Partners, in a fast-paced and dynamic legal environment. The ideal candidate has experience in a global law firm, and is extremely organized, detail oriented, and works well in a fast-paced environment.

• Opportunity to join a mission-driven life sciences company with global reach
• Hybrid role with long-term growth potential

• Serve as a trusted point of contact for clinical customers, providing timely updates and support throughout the sales and delivery lifecycle.
• Manage the complete sales order process: validate orders, pricing, and shipping terms; coordinate with production and logistics; and ensure successful delivery and installation.

The Executive Assistant will provide high-level administrative and strategic support to the President & CEO of a Manhattan-based social advocacy nonprofit, managing scheduling, communications, and stakeholder engagement. This role requires exceptional organization, discretion, and a deep commitment to the organization's mission of driving systemic social change.

This role requires a trusted partner who can manage dynamic calendars, coordinate internal and external communications, support executive initiatives, and ensure smooth day-to-day operations.

Highly professional, proactive, and detail-oriented Senior Executive Assistant needed to provide strategic administrative and operational support to the Division Head. This individual will serve as a trusted partner-managing executive calendars, coordinating communications, preparing high-level materials, submitting expenses, and ensuring smooth day-to-day operations for the Division Head and, when needed, the broader leadership team.

This role will be responsible for supporting a high-volume Trusts & Estates practice, handling client communications, document preparation, billing, scheduling, and administrative tasks with precision and professionalism. The ideal candidate is a proactive problem-solver with strong organizational skills, confidentiality awareness, and experience in legal or administrative support.

This role will be responsible for providing dedicated administrative support to two attorneys, managing document preparation, client correspondence, calendar coordination, and estate planning materials. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a legal environment, with occasional overtime as needed.

This role oversees all facilities and office operations within a corporate building, ensuring smooth day-to-day functioning, compliance, and employee support. It involves vendor coordination, building maintenance, supply management, and administrative oversight, requiring a proactive and organized individual.