Office Support jobs in Financial Services

NYC based Fixed Income shop seeking Middle Office Associate with prior experience in investment management.

We are seeking a detail-oriented, analytical professional to provide support to front office within Fixed Income, Currencies and Commodities (FICC) division.

This role involves ensuring the accuracy and integrity of FX and Rates trade, managing life cycle events, and maintaining referential data in financial systems. The position also requires investigating trade discrepancies, enhancing system controls, and ensuring compliance with regulatory and internal policies.

• 
  
  Provide high-level administrative support to senior executives and team members
• 
  
  Manage complex calendars, schedule meetings, and coordinate internal/external appointments
• 
  
  Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
• 
  
  Prepare, format, and proofread correspondence, reports, and presentations
• 
  
  Maintain and organize confidential files, documents, and office records
• 
  
  Serve as a liaison between departments and external partners, ensuring clear and professional communication
• 
  
  Assist in planning and coordinating team events, meetings, and conference calls
• 
  
  Monitor office supply inventory and manage vendor relationships as needed
• 
  
  Support compliance with internal policies and financial services regulations

The Executive/Personal Assistant will support the leading principal with business and personal support. The ideal candidate will have previous experience supporting a high-net worth individual and be extremely detailed oriented.

A leading financial services firm is seeking a Personal Assistant / Executive Assistant to provide high-level support to a senior executive. This is a dynamic and visible role that requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced, professional environment. The role offers long-term stability and strong potential for growth within a prestigious and well-respected organization.

5 days onsite in NYC (Midtown Manhattan) - some travel required
$100k-$125k + bonus and great benefits

Our client is seeking a highly skilled and proactive Executive Assistant to support senior executives in a dynamic financial services environment. This individual will manage high-level administrative and operational tasks, including calendar and travel management, expense reporting, meeting coordination, and confidential communications.

Our client is seeking an experienced Administrative Assistant to support senior staff in its Investment & Corporate Banking division by coordinating travel, managing expense reports, scheduling meetings, and handling office communications and logistics. The ideal candidate has at least five years of administrative experience in the finance industry, strong skills in Concur and Microsoft Office, and the ability to manage multiple tasks in a professional, fast-paced environment.

Our client is seeking an Office/Facilities Manager for their Palm Beach, Florida office. You will oversee daily operations and maintenance of a corporate office building. Applicants should have experience with property management and office administration. This role will on-site in Palm Beach, Florida.

The Executive Assistant is responsible for providing high-level administrative support to senior executives, ensuring smooth operations, and helping to manage their schedules, correspondence, and daily tasks. This position requires excellent organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.

Our client is seeking a bilingual HR Administrator to support HR operations by managing employee records, assisting with onboarding and benefits, and effectively communicating with employees in both English and Spanish. This role is on-site in midtown Manhattan four to five days a week depending on business needs.

Our client is open to candidates coming from an entry-level or internship role in HR or admin in the financial services space.

The HR Administrative Assistant is essential in providing both administrative and operational support to the HR team.

A small, well-established financial advisory firm looking for a hands-on HR Office Manager to join their in-office team. This role combines HR leadership with general office and team support. You'll report to the lead advisor and serve as a key connector across the team ensuring smooth operations, fair policies, and a strong, supported culture.

The Assistant General Counsel will support the office of the General Counsel and be a key member of the Legal Department, providing legal advice and consultation on a variety of issues relating to the Company's business activities.

Exciting opportunity to join a global, prominent bank in their New York City office 4 days a week. The team is looking to add a Senior Benefits & Payroll Associate to support their US offices. The role will entail managing daily operations of benefits management and compensation.

We are seeking a diligent and detail-oriented Middle Office Analyst with credit experience to contribute to our reputable financial services team. This exciting role involves working directly with Front Office personnel, providing operational support and managing risk within the Banking and Financial Services sector.

The role is onsite 4 days/week.