Office Support jobs in New York

NYC based Fixed Income shop seeking Middle Office Associate with prior experience in investment management.

We are seeking a detail-oriented, analytical professional to provide support to front office within Fixed Income, Currencies and Commodities (FICC) division.

This role involves ensuring the accuracy and integrity of FX and Rates trade, managing life cycle events, and maintaining referential data in financial systems. The position also requires investigating trade discrepancies, enhancing system controls, and ensuring compliance with regulatory and internal policies.

The Chief of Staff will serve as a key right hand to the CEO and leadership team, owning strategic initiatives, streamlining internal operations, and helping ensure the executive team is focused on the most important priorities. This role requires a big-picture thinker who thrives in a fast-paced, creative environment and can balance strategic planning with tactical execution.

As the Grants Administrative Assistant, you will support the Officer of the Chair and support with administrative tasks. You will assist with grants administrations, managing calenders and schedules, assist with presentations, and meetings materials.

This role is an one-year contract role.

Our client is seeking a Case Manager to work closely with clients to assess their needs for in-home services. The ideal candidate will be bilingual in both English & Korean and be able to work on-site in Queens, NY.

This is a permanent position that is 35 hours, per week.

• Hybrid schedule available: 2 days remote work per week
• Office-based setting with regular use of computers and telephones
• Must be able to travel locally via public transportation for home or institutional visits

Our client is seeking a highly organized and proactive Office Assistant to join their team and support daily office operations. In this role, you will provide administrative assistance, including managing calendars, scheduling appointments, greeting visitors, and handling phone inquiries.

Our client is a nonprofit organization who is seeking an Administrative Assistant to support their Office of the Chair team. You will support with administrative duties, grants, and assist with contracts. This is a 1 year fixed contract, with the potential for longevity. Applicants must be immediately available for the contract.

• 
  
  Provide high-level administrative support to senior executives and team members
• 
  
  Manage complex calendars, schedule meetings, and coordinate internal/external appointments
• 
  
  Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
• 
  
  Prepare, format, and proofread correspondence, reports, and presentations
• 
  
  Maintain and organize confidential files, documents, and office records
• 
  
  Serve as a liaison between departments and external partners, ensuring clear and professional communication
• 
  
  Assist in planning and coordinating team events, meetings, and conference calls
• 
  
  Monitor office supply inventory and manage vendor relationships as needed
• 
  
  Support compliance with internal policies and financial services regulations

Our client is seeking a reliable Stock Clerk to support its facilities and office services team. This is a physically demanding role that requires a high level of activity throughout the day, including lifting, stocking, and delivering supplies across multiple floors. The ideal candidate will have experience in manual labor or warehouse roles, and be comfortable with a fast-paced, hands-on environment.

We are seeking a high-energy, entrepreneurial, results-driven, organized and motivated seasoned sponsorship sales executive with outstanding writing and communication skills who is a self-starter and can work well independently in a fast-paced environment. You will identify and target potential corporate partners, optimizing outreach and engagement strategies.

Contract to Hire opportunity.

As the Manager of Development, you will oversee the organization's development, engagement, and membership efforts. You will be responsible for expanding the company's audience reach & engagement as they are growing. This role is Contract to Hire and is for candidates who are able to start immediately.

To perform the secretarial, administrative and accounting functions of the Delegation of the Basque Country in the United States and Canada.

Our client is seeking a Executive Coordinator to support the Senior Manager and team, handling tasks such as scheduling, meeting logistics, travel arrangements, research, and data entry.

The Office Manager will run day-to-day office operations at our NYC headquarters. Supporting a team of 100 employees, this person will be the heartbeat of the office, ensuring a smooth, organized, and welcoming environment for both staff and visitors. You will partner with People Operations, IT, and leadership to keep the office running efficiently and support employee experience initiatives.

Our client is seeking a highly skilled and experienced executive support professional to join a dynamic team. This role requires a resourceful and proactive individual who thrives in a fast-paced, high-expectation environment and can seamlessly manage both professional and personal administrative needs.

The Executive/Personal Assistant will support the leading principal with business and personal support. The ideal candidate will have previous experience supporting a high-net worth individual and be extremely detailed oriented.

A growing hospitality organization is seeking a highly experienced and adaptable Personal Assistant. This person will need to be detail-oriented, highly flexible, and willing to travel frequently. The role is on site in downtown Manhattan and will require frequent travel. $140K - $175K

A leading financial services firm is seeking a Personal Assistant / Executive Assistant to provide high-level support to a senior executive. This is a dynamic and visible role that requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced, professional environment. The role offers long-term stability and strong potential for growth within a prestigious and well-respected organization.

5 days onsite in NYC (Midtown Manhattan) - some travel required
$100k-$125k + bonus and great benefits

We are looking for a highly organized and proactive Executive Assistant to support multiple senior executives and their teams. The ideal candidate is detail-oriented, resourceful, and able to work efficiently in a fast-paced environment. This role requires strong communication skills, sound judgment, and a high degree of professionalism and discretion.

Our client is seeking a highly skilled and proactive Executive Assistant to support senior executives in a dynamic financial services environment. This individual will manage high-level administrative and operational tasks, including calendar and travel management, expense reporting, meeting coordination, and confidential communications.

This team is seeking a highly organized and detail-oriented Legal Executive Administrative Assistant to join their dynamic team. This role will provide high-level secretarial, technical, and organizational support to multiple attorneys and administrative staff. The ideal candidate is proactive, resourceful, and capable of managing competing priorities in a fast-paced, professional environment.

As the Executive Assistant, you will provide high level support to the CEO & CAO of a leading nonprofit. You will be organized, detail-oriented, and proactive, while being able manage multiple priorities in a fast-paced environment. This role begins immediately and will be Contract to Hire.

This role is on-site Monday to Friday.

The Executive Assistant will offer top-level administrative support to the CEO, CAO, and Board members, helping to maintain smooth operations and clear communication within the executive team.

Our client is seeking an experienced Legal Secretary/Legal Assistant to provide high-level administrative support to Partners and Associates in a fast-paced, high-pressure environment. The ideal candidate will have a strong background in attorney support, particularly within a Big Law setting.

Our client is seeking an Administrative Assistant for their Attorneys & Associates. As the Administrative Assistant you will provide high-level support to the firm, oversee calendar management, coordinate travel, meetings and conference calls, and liaise with clients.

This role is hybrid in NYC.

This position will be instrumental in supporting the President, Managing Director, and Director of Programming in a fast-paced, dynamic environment.

Our client is looking for a skilled, highly organized Executive Assistant to support the President's office. This is a great opportunity for an experienced, proactive professional who excels in a fast-paced, high-profile setting and has a strong passion for the Non Profit space.

The Executive Assistant is responsible for providing high-level administrative support to senior executives, ensuring smooth operations, and helping to manage their schedules, correspondence, and daily tasks. This position requires excellent organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.