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Resigning from a job is often a mix of excitement, relief, and a little uncertainty. Whatever the reason for your departure, it’s important to handle the process with care. One of the most vital parts of that? A well-crafted resignation letter. Below, you'll find five resignation letter templates for your exact needs.
These resignation letter templates and examples will help you craft the perfect parting letter and leave the right impression regardless of your circumstances. Each sample ensures you clearly communicate your reasons for leaving while striking the right professional, positive tone.
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A resignation letter is a formal document announcing your decision to leave your job. It serves as official notice to your employer, clearly stating your last working day and any relevant details, such as your reason for leaving (if you choose to share it). It also marks the beginning of the transition period.
This letter is crucial for maintaining professionalism and ensuring both you and your employer are aligned on your departure. It acts as a clear, documented record of your decision.
But remember, your resignation letter should come after you've informed your boss in person that you plan to quit. Having that face-to-face conversation is key to showing respect, ensuring the process goes smoothly and leaving on a positive note. Once you’ve had that discussion, your resignation letter seals the deal and provides the formal documentation needed for a smooth exit.
Your resignation letter is not just a goodbye; it’s a statement that echoes your work ethic and commitment and sets the foundation for a positive departure. This short yet powerful document is your formal goodbye to your employer, and it can shape how you're remembered at the company.
Need more convincing? Resignation letters are important for several reasons, including:
For these reasons, using a resignation letter template can make all the difference.
When you go to write your letter of resignation, don't overthink it. If it includes the following elements, you're on the right track.
Once you've outlined your details, you can use the resignation letter templates below to piece it all together.
Generative AI has become a valuable tool for crafting professional resignation letters, offering capabilities beyond basic template-filling. By analyzing your specific circumstances, AI can help you craft a letter that maintains the right tone—professional yet genuine.
When enlisting AI tools, input details about your job, reasons for leaving, and desired tone to generate a resignation letter that best meets your needs. An AI-assisted writing process can also promote clarity and conciseness, which are key to an effective message.
In most instances, a generic, professional-sounding resignation letter will suffice. Review the following resignation letter templates and select the one that best resonates with your situation. Customize it with your personal details where necessary.
Because this is a formal notice, when writing your resignation letter, be sure to include the current date and the address of your company, following standard letter-writing practices. Remember, this is an official document, so striking the balance between professional and polite is imperative.
Even though you may be leaving due to personal grievances, you should not bring these to light in your resignation letter. Instead, reserve these to discuss in your exit interviews.
Use the following resignation letter templates to ease the pressure of writing your own. Remember to customize where necessary to better match your situation.
Dear [Manager’s Name],
Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. My final day will be [date of last day] as per my notice period.
I would like to thank you for the opportunity to have worked in the position for the past [tenure]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and look back at my time here as a valuable period of my professional life.
During the next [notice period in weeks], I will do what I can to make the transition as smooth as possible and sufficiently hand over my duties to colleagues or my replacement. Please let me know if there is anything else I can do to assist in this process.
Sincerely, [Your Name]
I am writing to formally notify you of my resignation from the position of [job title] with [company name]. Per my notice period, my final day will be [date of last day].
Following careful reflection, I have decided to step down from my role at [company name] to move forward in a direction that aligns more closely with my professional aspirations.
I am thankful for the opportunities and experiences provided to me during my tenure at [company name]. The valuable skills I've gained here are deeply appreciated and will undoubtedly benefit me in my ongoing professional journey.
In the coming weeks before [end date], I’m fully committed to ensuring a smooth transition. Please let me know what I can do to help.
I have been offered another role that will shorten my daily commute and allow me to spend more time with my family outside of working hours. I have thoroughly enjoyed my time at [company] over the last [tenure], and I would like to thank you for all the opportunities I have been afforded here.
In the coming weeks before [end date], I'm prepared to help facilitate a smooth transition. Please let me know what I can do to help.
I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time, and I would like to provide as much notice as possible.
I have learned so much and grown professionally during my time at [company]. Thank you for your guidance and support during my employment.
Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can to ensure a smooth transition process.
I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].
During my time at [company name], I have come to realize that the scope of the role is, unfortunately, no longer aligned with my career goals. As such, I would like to explore other opportunities.
Thank you for understanding; I truly appreciate all the support and guidance you have provided me during my time at the company.
Please let me know how I can help to support a smooth transition over the next [notice period in weeks].
Now that you're equipped with a handful of resignation letter templates, you can prepare to step into a new role. But before you do, ensure you're well-informed about current market rates.
Download our Michael Page Salary Guides to unlock salary ranges across industries and roles and negotiate your next compensation package confidently.
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