Receptionist and Legal Secretary (Palm Beach Gardens)

This role offers annual raises, great benefits, and 25 days of PTO
Partner directly with attorneys and the Office Administrator

About Our Client

This long-standing firm has offices across CT and FL. This role is onsite in their Naples location. The firm is well known for the great tenture of their staff, stability, and strong collaborative culture.

Job Description

Manage incoming calls, emails, and correspondence with professionalism and efficiency.
Maintain and update schedules, appointments, and meetings for team members.
Prepare, proofread, and format legal and business documents accurately.
Handle filing, scanning, and organization of sensitive documents.
Coordinate with clients and external stakeholders to ensure smooth communication.
Support office operations, including ordering supplies and maintaining office equipment.
Assist in preparing presentations and reports as needed.
Provide general administrative support to the team as required.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Receptionist and Legal Secretary should have:

Strong organizational and multitasking skills to handle diverse responsibilities.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Administrative experience in a law firm setting.
Effective written and verbal communication skills for client and team interactions.
Attention to detail, ensuring accuracy in document preparation and scheduling.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience in a professional services or legal environment is preferred.