Save Job Back to Search Job Description Summary Similar Jobstemp to perm opportunityLarge Financial Services InstitutionAbout Our ClientThis client is a leading global financial institution headquartered in Europe, operating as one of the largest banking groups by assets worldwide. It has a strong international footprint, serving clients across North America, Europe, Asia-Pacific, and emerging markets.Job DescriptionProvide high-level administrative support to Private Capital, Telecom, and Technology Coverage teamsManage complex executive calendars, including scheduling internal/external meetings and business travelCoordinate end-to-end travel logistics for senior executives (itineraries, bookings, pre-check-in, boarding passes, etc.)Oversee expense reporting, address books, and day-to-day executive support needsScreen and prioritize meeting requests, ensuring alignment with executives' prioritiesSupport client and internal visitors, including coordinating schedules, travel, and on-site logisticsMaintain calendars of quarterly earnings calls for public companiesAssist in tracking and updating quarterly and annual earnings data from SEC filings and databasesSupport pitchbook production, including printing and binding materials for client meetingsLiaise with internal teams and external vendors on IT setup, system access, and onboarding needsCoordinate conference scheduling and provide general team support on ongoing projectsEnsure compliance with all regulatory, legal, and internal policies and proceduresComplete required compliance and training requirements as mandatedMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The Successful Applicant5-10+ years of experience supporting senior executives in a fast-paced, corporate or financial services environmentHighly organized with strong attention to detail and the ability to manage multiple priorities simultaneouslyProactive and forward-thinking, with the ability to anticipate executive needs and act independentlyStrong calendar management and travel coordination skills, including complex and last-minute changesProfessional and polished communicator with excellent interpersonal skillsProven ability to handle sensitive and confidential information with discretionExperience interacting with senior stakeholders, clients, and global teamsStrong problem-solving skills with the ability to prioritize and make sound decisions under pressureComfortable taking ownership of tasks and contributing to team-wide projects and initiativesProficient in Microsoft Office and experienced with expense management and internal systemsCollaborative team player who can build strong relationships across departmentsWhat's on OfferOpportunity to join a prestigious, global financial services firm with strong international exposureGain experience supporting a high-performing, multicultural team in a fast-paced environmentHighly visible role with direct interaction with senior leadership and global stakeholdersDynamic, hands-on position offering variety across executive support, coordination, and operationsCollaborative and professional office environment based in ChicagoExposure to international business operations and cross-border coordinationContactRachel BergQuote job refJN-062026-7040496Job summarySectorOffice SupportSub SectorAdministratorIndustryBusiness ServicesLocationNew YorkContract TypeTemporaryConsultant nameRachel BergJob ReferenceJN-062026-7040496
