Save Job Back to Search Job Description Summary Similar JobsHybrid work scheduleTemp to PermAbout Our ClientThis opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results. The company values efficiency, precision, and professionalism in all its operations.Job DescriptionProvide proactive administrative support to Managing Directors and DirectorsManage complex and high-volume Outlook calendars and meeting schedulesCoordinate internal and external meetings, conference rooms, catering, and logisticsArrange and manage domestic and international travel itinerariesProcess and track expense reports and reimbursements through ConcurPrepare, edit, and proofread presentations, reports, correspondence, and other business documentsAnticipate executive needs and ensure materials are prepared in advance of meetingsServe as a point of contact for senior stakeholders, clients, and executive assistantsAnswer and screen phone calls, greet visitors, and provide exceptional client serviceSupport ad hoc projects and provide general administrative assistance as neededMaintain a high level of organization while managing multiple priorities in a fast-paced environmentHandle confidential information with discretion and professionalismMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The Successful ApplicantA successful Admin Assistant should have:Minimum 5 years of corporate administrative or executive assistant experienceExperience supporting Managing Directors, Directors, or other senior-level executivesStrong expertise in complex calendar management using OutlookProficient in coordinating domestic and international travel arrangementsHands-on experience with expense reporting and reimbursements through ConcurAdvanced skills in Microsoft Office Suite, including Excel, PowerPoint, and WordProven ability to manage multiple priorities in a fast-paced, high-pressure environmentStrong communication skills with the confidence to interact with senior leadership and external clientsHighly organized, detail-oriented, and proactiveSelf-starter who can work independently with minimal supervisionBachelor's degree requiredProfessional, polished demeanor with excellent time management and problem-solving skillsWhat's on OfferHourly pay in the range of $20 to $24, depending on experience and qualifications.Access to medical, dental, and vision benefits during the temporary assignment.Opportunity to gain experience within a respected Financial Services organization.Work in a professional and supportive environment in the heart of New York.If this sounds like the right opportunity for you, apply today and take the next step in your career as an Admin Assistant!ContactRachel BergQuote job refJN-072026-7055939Job summarySectorOffice SupportSub SectorAdministratorIndustryBusiness ServicesLocationNew YorkContract TypeTemporaryConsultant nameRachel BergJob ReferenceJN-072026-7055939
