Save Job Back to Search Job Description Summary Similar JobsHybrid leadership role with a top ranked firmOversee a team of 16 direct reports across 3 officesAbout Our ClientThis role is with a top ranked law firm with 7 domestic locations and a strong international precense. This person will travel between Palo Alto and San Francisco regularly, as well as quarterly to Utah.Job DescriptionLead daily office administration activities to maintain consistent operations across the Palo Alto, San Francisco, and Utah offices.Manage 16 direct reports across Facilities, Reception, and administrative support - including performance management, coaching, and recruitment.Manage office services, supplies, facilities needs, and vendor coordination to meet business requirements.Coordinate office space, meeting areas, and shared resources to support employee needs.Monitor office budgets and administrative spending to support informed business decisions.Manage space planning and design, records storage, and any office construction projects or office move logistics.Maintain clear records for office services, vendor arrangements, and administrative activities.Partner with internal stakeholders to address office needs and resolve operational issues.Improve administrative procedures to support reliable service across the office.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The Successful ApplicantA successful Director Of Office Administration should have:Ability to regularly travel between San Francisco and Palo Alto, and quarterly visits to Utah.Extensive people management experience is a large team of direct reports10+ years of exposure to administrative oversight/office managerial responsibilities - ideally within a mid-sized law firm or Big Law environment.Experience managing office services, facilities needs, supplies, and vendor relationships.Ability to set priorities and manage multiple administrative activities.Experience monitoring administrative budgets and spending.Ability to maintain accurate administrative records and documentation.Experience working with internal stakeholders to address office operations needs.What's on OfferHybrid working model with Mondays and Fridays remote.Competitive salary of $225,000 to $275,000 based on year of experience.Comprehensive benefits including health, dental, vision, and 401k with a company match.Opportunity to liase with senior leadership across 3 different offices.Interested? Apply today.ContactClaire VogelQuote job refJN-102026-7128122Job summarySectorOffice SupportSub SectorAdministratorIndustryBusiness ServicesWherePalo AltoContract TypePermanentConsultant nameClaire VogelJob ReferenceJN-102026-7128122
