A strong post-interview thank you email is one of the simplest ways to stand out from other candidates. It shows you're genuinely interested, reminds the interviewer why you're a great fit, and takes only a few minutes to write. Most hiring managers expect to hear from you within 24 to 48 hours, so don't sit on it.

Here's what to include, what to skip, and a template you can make your own.

What to Do

  • Use a clear subject line so it's easy to spot in a busy inbox
  • Keep your message brief and professional
  • Send it within one to two days of the interview
  • For panel interviews, email each interviewer individually
  • Personalize the message with a note about what you discussed
  • Include relevant links (portfolio, LinkedIn, website) if they help your case

What to Avoid

  • Waiting more than two days to send your email
  • Sending the same message to every interviewer
  • Sending more than two follow-ups to the same person
  • Bringing up salary or benefits
  • Sending without proofreading for grammar and spelling

Post-Interview Thank-You Email Template

PageMail

Outbox

Send 

From: [Your Name] <your.email@domain.com>

To: [Interviewer Name] <interviewer@company.com>

Subject: Thanks for the Chat!

Dear [Interviewer Name],

Thanks again for taking the time to meet with me today. I enjoyed hearing more about the role and the team, and I'm excited about possibly bringing my experience with [specific goal, project, or responsibility discussed] to [Company Name].

Let me know if there's anything else you need from me. I'd love to hear about next steps.

Best,
[Your Name]

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Michael Page

Michael Page Is One of the leading recruitment firms in the U.S. Specializing in Recruiting Roles Across a Variety of Sectors for Over 40 Years.  With Offices Across the US, Our Consultants Are Experts in Their Field of Work, Providing Organizations ...

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