Assistant jobs in Office Support

This high-visibility Executive Assistant role supports two senior leaders within the Global Distribution team of a leading investment management firm, serving as a trusted business partner in a fast-paced, client-facing environment. The position offers broad exposure across executive leadership, global sales initiatives, and strategic projects while collaborating with stakeholders across the organization and around the world.

The Executive Assistant will provide high-level administrative support to senior leadership, ensuring seamless coordination of schedules, meetings, and communications. This role is pivotal in supporting strategic initiatives within the business services industry.

Kickstart your career in a high-growth startup where no two days are the same. You'll work closely with leadership, gain broad business exposure, and develop the skills needed to accelerate your career in operations, strategy, or executive support.

The Executive Assistant will support a leading c-level executive with managing schedules, coordinating meetings, and ensuring seamless communication. This position is key to maintaining effective organization and efficiency at the executive level.This role is on-site in Carlsbad, California and will be starting on a 6 month contract.

A Catering Assistant in New York will support daily operations by coordinating and managing catering services within a financial services environment. This role requires attention to detail and effective communication to ensure seamless service delivery.

Join a fast-growing startup as an Executive Assistant, partnering closely with senior leadership to keep the business running at full speed. You'll own complex scheduling, coordinate high-stakes meetings, and play a key role in driving operational excellence across the organization.

The Executive Assistant will provide high-level administrative support to senior executives, ensuring smooth day-to-day operations and facilitating efficient communication and coordination across the business. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively.

The Executive Assistant will play a pivotal role in providing high-level administrative support to senior executives. This position requires exceptional organizational skills and the ability to manage multiple tasks efficiently to ensure seamless daily operations.

The Executive Assistant will provide high-level administrative support to senior executives, ensuring efficient scheduling, correspondence, and task management. This role requires a proactive individual who excels in organization and communication.

This Executive Assistant role supports a team of eight West Coast-based private banking professionals, providing high-level administrative support including complex calendar management, travel coordination, meeting scheduling, confidential correspondence, and report preparation.

The Administrative Assistant will provide essential support to Managing Directors in a trading floor environment, ensuring smooth day-to-day operations. This role demands strong international travel coordination, calendar management, and fast paced coordination on behalf of senior leaders.

The Executive Assistant will provide high-level administrative support to ensure seamless daily operations within the education department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.

The Executive Assistant will play a pivotal role in supporting senior leadership within a prestigious financial services firm, ensuring seamless operations, executive coordination, and an exceptional office experience.

The Administrative Assistant will provide critical support to the Banking & Financial Services department, ensuring smooth day-to-day operations and assisting with various administrative tasks.

The Executive Administrative Assistant will provide high-level administrative support, ensuring seamless coordination and organization for senior executives. This role requires exceptional attention to detail, effective communication, and the ability to manage multiple priorities efficiently.

The Executive Assistant will provide high-level administrative support to senior leadership within the banking and financial services department, ensuring seamless coordination and organization of daily operations.

The Executive Assistant will provide high-level administrative support to senior executives, ensuring smooth daily operations and effective time management.

As an Executive Assistant to the Development team, you will provide administrative support for development activities within an externally focused non-profit organization. You will help keep priorities, communications, and day-to-day coordination on track for the team, supporting the Head of Development and the VP directly.

As a Executive Assistant, Development in Sunset Park, you will provide day-to-day administrative coordination for development work within the Business Services industry. You will help keep schedules, communications, and key materials organized so priorities move forward smoothly.

The Legal Administrative Assistant will provide essential support to attorneys and other legal professionals within Corporate and Litigation areas. This role involves managing administrative tasks to ensure efficient operations in a Big Law environment. This role is hybrid in San Francisco.

Looking to accelerate your career and gain direct exposure to executive leadership? Our client is seeking a highly organized, proactive, and ambitious Executive Assistant to support the CEO of a leading New York organization. This is an outstanding opportunity for an early-career professional who thrives in a fast-paced environment and is eager to learn from a high-performing executive.

The Executive Assistant to CEO will provide high-level administrative support to the CEO, ensuring seamless coordination of schedules, meetings, and communications to support the organization's mission. This role will serve as the CEO's second assistant and will work on-site.

The Executive Assistant will provide high-level administrative support, ensuring seamless coordination and efficiency in daily operations. This role involves managing schedules, communications, and key tasks to support executive leadership effectively.

The ideal candidate will have experience supporting capital raising, investor relations, marketing, or client service functions at a hedge fund, alternative asset manager, private credit manager, private equity firm, family office, or boutique investment manager.

This Executive Assistant role provides direct support to senior leadership, managing calendars, coordinating meetings, and ensuring day-to-day operations run smoothly. It is a high-visibility opportunity to grow your career, gain executive-level exposure, and make an impact within a fast-paced, collaborative organization.

We are seeking a bilingual Office Administrator (Mandarin/English) to oversee daily office operations, executive support, and workplace coordination for a busy New York City office. This is a highly visible role requiring strong organizational skills, attention to detail, and the ability to support multiple stakeholders across the business.

The Investor Relations Specialist will support investor relations activities and provide administrative support to the team. This role is based in Miami and is focused on ensuring effective communication with stakeholders, creating marketing and investor materials, managing travel and accomodations for the IR team, and supporting the CFO as an EA.

The Investor Relations Specialist/Administrative Assistant will support investor communications and executive operations for a publicly traded global mining company. Based in Miami, this role offers exposure to senior leadership, capital markets, and strategic business initiatives.

The Records Assistant and Digital Specialist plays a key role in maintaining both physical and digital client records, ensuring information is organized, accurate, and accessible across multiple office locations. This position offers an excellent opportunity for a detail-oriented professional to build a career in legal operations while working within a collaborative, stable, and growth-focused environment.

The Records Assistant and Digital Specialist will play a key role in managing and maintaining records, ensuring accuracy, and supporting digital initiatives. This role is based in Naples and is critical to the success of this long-standing trust and estates law firm.