Resigning from your job on good terms takes preparation, tact, and professionalism. Using the correct etiquette when you leave a job can strengthen your reputation as a trustworthy and considerate professional, helping to position you strongly for your next position. Find out how to resign cordially and do the right thing by your employer with the tips below.

Make Your Decision and Prepare to Resign

Before announcing your intention to resign, make sure your decision is firm and final. Being clear on your reasons will help you to resign confidently, and help you to avoid being drawn into a counter-offer when you quit a job. Get your new offer in writing first, check your notice period and rehearse what to say when you resign beforehand. This will help you to present it more comfortably and anticipate any potential questions.

How to Resign in Person

The most professional decision is resigning in person, giving as much notice as possible. Choose a quiet, convenient time to meet with your manager before notifying your colleagues. Briefly, explain your reasons in a courteous and professional manner and express your willingness to finish current projects in your remaining time. Make a follow-up appointment to hand over your letter of resignation and discuss transition plans.

Submit a Resignation Letter

Figuring out what to say when you resign can sometimes be tricky. Submit a short, polite, professional letter after your meeting confirming your intention to leave. Refer to the date and time of your discussion with your manager, the role you are resigning from and specify your last day. You may want to add a sentence re-stating your reasons. If relevant, highlight the things you learned in the role and how much you enjoyed working for the company. End the letter on a positive note - either a thank you for the opportunities you have received or best wishes for the company’s future.

Tie Up Loose Ends

The impression you leave behind when you resign can strongly influence the kind of reference you receive in the future. Try to resolve as much outstanding work as you can in your notice period. Be willing to train your successor, delegate loose ends to relevant colleagues, or write a detailed handover document. Let your contacts and clients know you are leaving and advise them who their new contact is.

Leave a Positive Last Impression

It is important not to burn any bridges when you resign and risk undoing your good work. You may want to keep supervisors and colleagues in your network of contacts - especially if you will require a reference from the employer later on. You may also end up working for or with the same people sometime in the future. Ensure your reputation and relationship with the employer remains positive by leaving with grace and professionalism.

The truth is, there is no best way to quit a job – all relationships are different and the same goes for industries and organizations. As long you keep your professionalism even during your final weeks on duty and continue caring for your responsibilities you will have a better idea of what to say when you quit your job.

For tips on how to develop your face-to-face networking skills to keep old contacts and secure new ones, read through these helpful suggestions. To get started on your new job search, visit our open positions here