Financial Services jobs in Office Support

Our client is seeking a highly skilled and proactive Executive Assistant to support senior executives in a dynamic financial services environment. This individual will manage high-level administrative and operational tasks, including calendar and travel management, expense reporting, meeting coordination, and confidential communications.

Our client is seeking an experienced Administrative Assistant to support senior staff in its Investment & Corporate Banking division by coordinating travel, managing expense reports, scheduling meetings, and handling office communications and logistics. The ideal candidate has at least five years of administrative experience in the finance industry, strong skills in Concur and Microsoft Office, and the ability to manage multiple tasks in a professional, fast-paced environment.

Our client is seeking a bilingual HR Administrator to support HR operations by managing employee records, assisting with onboarding and benefits, and effectively communicating with employees in both English and Spanish. This role is on-site in midtown Manhattan four to five days a week depending on business needs.

Our client is open to candidates coming from an entry-level or internship role in HR or admin in the financial services space.

Administrative Assistant will support the Derivatives Risk Solutions team by managing travel arrangements, expense reports, scheduling, and general office tasks in a fast-paced, professional environment. The ideal candidate will have at least three years of administrative experience in finance, strong communication skills, and proficiency in Concur and Microsoft Office.

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  Provide high-level administrative support to senior executives and team members
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  Manage complex calendars, schedule meetings, and coordinate internal/external appointments
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  Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
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  Prepare, format, and proofread correspondence, reports, and presentations
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  Maintain and organize confidential files, documents, and office records
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  Serve as a liaison between departments and external partners, ensuring clear and professional communication
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  Assist in planning and coordinating team events, meetings, and conference calls
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  Monitor office supply inventory and manage vendor relationships as needed
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  Support compliance with internal policies and financial services regulations

Our client is seeking an Office/Facilities Manager for their Palm Beach, Florida office. You will oversee daily operations and maintenance of a corporate office building. Applicants should have experience with property management and office administration. This role will on-site in Palm Beach, Florida.

The HR Administrative Assistant is essential in providing both administrative and operational support to the HR team.

The Executive Assistant is responsible for providing high-level administrative support to senior executives, ensuring smooth operations, and helping to manage their schedules, correspondence, and daily tasks. This position requires excellent organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.